Executive Assistant to Provost

STA00409PO25

Administrative Support

Administrative Services

Executive Assistant

M0 - Managerial

Executive Assistant to Provost

Columbia

Richland

Division of Academic Affairs and Provost

PROV Office of the Provost

8

$72,093

Commensurate with qualifications

Columbia, SC

Full Time

37.5

Standard working schedule: 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

12 months

Administrative

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Manages and coordinates complex administrative and business management projects for the Executive Vice President for Academic Affairs and Provost (Provost). Represents the Provost and communicates with senior university administrators, faculty, staff, students, parents of students, potential students, as well as external constituents (domestic and international).

Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Thorough knowledge of University Policy & Procedures and functions. Excellent verbal, written and oral communication skills required. High level of organizational skills. Ability to maintain flexibility and professional image while providing leadership to the Office of the Provost under stressful conditions, deadlines, and constant changing schedules.

• Executes complex and confidential administrative support functions for and on behalf of the Executive Vice President for Academic Affairs and Provost. Communicates independently, on a daily basis, both written and orally with diverse individuals both internally and externally, including but not limited to the Office of the President, the Board of Trustees, other University administrators, faculty, staff, students and parents. Requires some availability outside of normal office hours as necessary.

• The position coordinates and collaborates on special initiatives for the Provost. Examples include facilitating the assembly and dissemination of organizational metrics used in dean and unit leader performance reviews, coordination and communication of the academic colleges blueprint process and oversight of executive level search activities.

Yes

30

• Manages the Provost's calendar with accuracy and discretion. Researches, compiles and organizes materials for meetings, events and speaking engagements. Prepares the agenda, meeting materials and minutes for the Council of Academic Deans monthly meetings.

Yes

30

• Manages and plans domestic and international travel related to the Provost. Coordinates and organizes the complex reimbursement of domestic and international travel for the Provost.

Yes

5

• Manages and oversees the records management system both hard and electronic for the Executive Vice President of Academic Affairs and Provost.

Yes

5

• Plans and coordinates special administrative projects for the Provost. Tracks project timeline, assists with assigned tasks and follows through to completion of the project.

Yes

10

• Facilitates and ensures completion of annual reviews of all direct reports to the Provost. Direct reports include, but is not limited to, vice provosts and academic deans.

Yes

10

• Maintains excellent working relationships with key stakeholders, including vice provosts, deans' offices, the president's office, and other key university administrative offices. Maintains a thorough understanding of current issues and relays timely information to the provost, vice provosts and associate vice provost.

Yes

10

No

Non-Essential

1

07/01/2025

05/29/2025

06/15/2025

No

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by June 15, 2025.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.