Our client, a prominent Venture Capital Firm, is looking for an Executive Assistant to support 1 MD and their team of 2 on the investment team. The ideal candidate is exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing environment.
Company: Venture Capital
Position: Executive Assistant to Managing Director and Team
Location: New York, NY (Midtown)
Compensation: $145K range + excellent benefits
Hours: 8:45am - 5:30pm (at least 4 days in the office) - some flexibility required
Bachelor's Degree: Preferred
Responsibilities include but not limited to:
• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings
• Extensive travel planning, including both international and domestic itineraries and managing visa processes
• Act as a respectful gatekeeper for executives
• Develop understanding of, and relationships with key contacts
• Prepare, maintain and update meeting materials via PowerPoint and Excel
• Manage to-do lists/completion of key actions and 'next steps'
• Process expense reports in a timely manner
• General administrative duties and high-level executive support as requested
Requirements:
• Bachelor's Degree preferred
• 5-10 years of administrative experience; preferably in the finance industry
• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)
• Must be organized, detail-oriented and proactive
• Outstanding interpersonal and communication skills, both verbal and written
• Professional demeanor
• A flexible and positive 'no task is too big or too small' attitude
• Strong ability to multi-task and solve problems quickly, resourcefully, and competently