As the Executive Assistant to multiple Partners at this financial firm, you will provide exceptional administrative, scheduling, light personal support, and ad hoc office assistance. This firm needs an Executive Assistant who is solution-oriented and brings polished, focused energy to the task at hand. This position requires a positive attitude, strong attention to detail, and a desire to succeed. If you possess superior business etiquette, enjoy tackling schedules like a puzzle, and seek a workplace with high-caliber clientele, send us your resume today.
Key Responsibilities:
- Provide high-level scheduling support for multiple founders through professional phone and email correspondence.
- Stay informed on the status of client portfolios to answer general questions and proactively respond to founders on deliverables.
- Communicate across internal and external contacts with a high-level of discretion and exceptional professional etiquette.
- Assist with travel needs as requested, booking and adjusting itineraries.
- Ensure the office space is organized, ready for client meetings and stocked with necessary office supplies.
- Maintain a clean, orderly and presentable office across all shared spaces, including the kitchen, meeting rooms, supply room, etc.
- Organize aspects of events, internal and external meetings, and firm lunches while also assisting in day-to-day office functions.
- Provide general administrative office support, including filing documents, keeping records, and recording minutes from meetings.
- Be a gatekeeper to the firm by providing front desk duties, such as answering incoming calls, welcoming guests, and any building vendor communication.
- Extend assistance for ad hoc project requests.
Why You'll Love Working Here:
- Boutique team providing high-quality service to clients and each other.
- Office snacks and other employee-focused perks.
What We're Looking For:
- You've done this before. You possess at least two to three years of blended administrative and office support, preferably as an Executive Assistant. Candidates with prior start-up, law firm, or professional services industry experience are encouraged to apply.
- Observant. Discretion is second nature, and you're always one step ahead of your team's needs.
- Hustler. You're the kind of person who makes things happen-efficient, focused, and never afraid to roll up your sleeves.
- Technically versed. You work quickly within Microsoft Word, Excel and Outlook.
- Resourceful. You are a problem solver that is quick to act and can balance multiple responsibilities at once.
- Precise. You are great at prioritizing, multi-tasking, and meeting deadlines.
- Service-mindset. Whether it's a high-level request or a small favor, you handle it with professional enthusiasm.
- Ready to go. You've got a car, you're comfortable running errands, and you're happy to help wherever you're needed.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.