A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.
About the Job:
- Vet and prioritize the CEOs' emails and draft responses
- Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
- Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
- Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
- Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
- Planning and executing internal and external meetings and events
- Prepare and edit correspondence, reports, and presentations
- Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
- Proactively manage daily calendar, identifying and mitigating potential conflicts
- Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
- Schedule internal and external meetings
- Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
- Process expense reports
About You:
- Minimum of 3 years of experience in a related support position
- Background at a tech firm
- BA/BS from a college or university
- Experience using Google Suite, Calendly, Hubspot, Slack
- Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
- Dynamic and proactive comfortable in a fast-paced environment.
- Polished, professional demeanor
- Proactive go-getter; no task is too big or too small
- Outstanding communication skills
Salary, Benefits (medical, dental, vision) Paid Vacation