Addition to staff Family investment office is seeking an experienced and dedicated C-level Executive Assistant to provide one-on-one support to the Chief Investment Officer where you will:
- Manage complex calendar and in-depth scheduling of meetings
- Schedule international and domestic travel
- Review emails regarding upcoming meetings, while keeping executive on point
- Serve as primary point of contact for internal and external communication
- Maintain confidentiality at all times
- Assist in project coordination by tracking progress, deadlines, and deliverables
- Prepare reports, presentations, and correspondence
- Support event planning efforts by coordinating logistics and managing invitations
- Greet visitors, manage calls with professionalism
- Interact with building management and vendors re. repairs, orders/supplies, maintain pantry
Requirements:
- Prior C-level EA experience (8+ years) in a finance firm
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in office management practices and procedures.
- Experience with project coordination and event planning is highly desirable.
- Excellent communication skills, both written and verbal.
- Ability to work independently while being a collaborative team player.
- High level of computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Beautiful offices, cohesive team of six, bonus, wonderful benefits, 8:15 - 5:30 p.m.