Executive Assistant to Chief Financial Officer

Executive Assistant to Chief Financial Officer - FinTech

Job Title: Executive Assistant to CFO

Location: Midtown

Hours: 8:30 AM - 5:30 PM/9:00 AM - 5:00 PM with flexibility

In-Office Requirement: 5x in-office with flexibility

Job Overview:

We are seeking an experienced and highly polished Executive Assistant to provide dedicated support to our Chief Financial Officer (CFO) and offer light assistance to his direct reports. This is an exciting opportunity to join a growing finance-focused company with a unique chance to step into a traditional EA role with the possibility of expanding your responsibilities based on performance and fit. The ideal candidate will thrive in a fast-paced, dynamic environment and be adaptable, with a sharp attention to detail and the ability to navigate complex tasks with ease.

Responsibilities:

• Support the CFO with daily administrative tasks, including managing schedules, meeting coordination, travel arrangements, and correspondence.
• Assist the direct reports to the CFO with light administrative support, including calendar management, meeting scheduling, and handling requests.
• Prepare and organize materials for meetings, presentations, and events, ensuring everything is in place for smooth, efficient operations.
• Coordinate cross-departmental communication and ensure the CFO is well-prepared and informed for all meetings.
• Manage confidential information and maintain a high level of professionalism in all interactions.
• Provide office management support as needed, ensuring an efficient office environment.
• Act as a liaison between the CFO, leadership team, and internal/external stakeholders.
• Assist with ad hoc projects and tasks, providing organizational support as the company continues its growth and expansion.
• Help organize travel, lodging, and expenses for the CFO and occasionally for other senior leaders.

Qualifications/Background:

• 7+ years' experience as an Executive Assistant or in a similar administrative support role, preferably within the Finance or FinTech industry.
• Strong understanding of the C-suite environment and experience supporting high-level executives.
• Traditional Executive Assistant background with a proven ability to manage multiple priorities effectively.
• Strong proficiency with office software (eg, Microsoft Office Suite, Google Workspace, calendar management tools, expense management systems).
• Polished communication skills with the ability to engage professionally with internal and external stakeholders.
• Ability to work independently and maintain discretion in all dealings with confidential and sensitive information.
• A Type A personality organized, proactive, highly efficient, and adaptable, with the ability to roll with changing priorities.
• Equity in the company - an opportunity to share in the success of a growing company.
• Unlimited PTO - take the time you need to recharge.
• 401k Match
• Employer-funded HSA to help with medical expenses.
• Comprehensive Medical, Dental, and Vision benefits - employee contributions are minimal ($1/month for the entire family).

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative, Customer Service, and Finance

Industries: Venture Capital and Private Equity Principals, Capital Markets, and Financial Services