Job Posting: Executive Assistant to Founder/CEO of Fara Homidi Beauty
Position: Executive Assistant to Founder/CEO
Location: NY Metro
Salary: $75,000 - $85,000 per year
Type: Full-time
Fara Homidi is a luxury clean beauty brand rooted in the philosophy of Slow Beauty. Our approach to makeup prioritizes quality and elevated design over quantity, while respecting the environment. Fara Homidi is high performance cosmetics carefully formulated with skin forward ingredients.
Responsibilities:
- Administrative Support:
- Manage and prioritize the Founder/CEO's professional and personal calendars, scheduling meetings, appointments, and calls with attention to detail.
- Draft, review, and send correspondence on behalf of the Founder/CEO, maintaining professional communication at all times.
- Organize and coordinate daily tasks to ensure efficient time management and smooth operation of the Founder's day.
- Travel Coordination:
- Arrange comprehensive travel logistics for the Founder/CEO and accompanying team, including booking flights, hotel accommodations, transportation, and itineraries.
- Prepare travel documents, itineraries, and other necessary materials in advance of each trip.
- Event Planning & Coordination:
- Assist in planning and executing company events, including product launches, press events, and executive meetings.
- Manage guest lists and handle event logistics, including catering, guest invitations, and media coordination.
- Handle event-related gifting, ensuring timely shipments and personalized selections.
- Vendor & Sample Management:
- Coordinate with vendors, including managing sample preparation, packaging, and shipments to and from FH HQ to vendors.
- Ensure samples and other product-related materials are prepared and shipped according to deadlines.
- Track inventory of all Fara Homidi samples, products, and product components stored in the office.
- Record Keeping & Office Management:
- Maintain an organized filing system for both physical and digital files, ensuring easy access to important documents.
- Track inventory and manage supply levels to ensure the office has necessary materials at all times.
- Assist with various office management tasks, ensuring the smooth functioning of daily operations.
- Liaison Role:
- Serve as the primary point of contact between the Founder/CEO and the executive team, including the President, COO, and Global PR and Marketing teams.
- Facilitate internal communication to ensure key messages are conveyed effectively across departments.
- Assist in executing day to day operations, offering administrative support to other departments as needed.
- Attend meetings, virtual and in person, on behalf of Founder/CEO when necessary, reporting back in detail
Requirements:
- 3-5 years of experience as an executive assistant or in a similar role, preferably in the beauty, fashion, or luxury industry.
- Exceptional organizational and time-management skills with a proven ability to multitask and prioritize with attention to detail.
- Strong communication skills (written and verbal), with the ability to maintain professionalism in all forms of correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and iWork (Pages, Numbers, Keynote).
- Familiarity with management programs for project management and task tracking.
- Ability to manage confidential and sensitive information with discretion and professionalism.
- Prior event planning and vendor management experience preferred.
What We Offer:
- Competitive salary of $85,000/year.
- Full-time position with the opportunity to work with and learn from a pioneer in the beauty industry and a passionate, dedicated team.
- Opportunity to contribute to the growth of an innovative and clean luxury beauty brand.
If you are a self-motivated, organized, and detail-oriented individual with a passion for supporting executives in the beauty industry, we encourage you to apply.
How to Apply:
Please send your resume and a cover letter to with the subject line "Executive Assistant Application - Fara Homidi Beauty."
Fara Homidi Beauty is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.