Summary:
The executive assistant to the CEO plays a crucial role in ensuring the smooth operation of the executive office by providing high-level administrative support.
The role involves close collaboration with the CEO, senior leadership, and the board of directors, to ensure effective execution of tasks and strategic initiatives. The ideal candidate is a proactive self-starter who manages multiple priorities and thrives in a fast-paced environment. They must demonstrate exceptional organizational skills, discretion, and professionalism. The position is full-time, on-site, M-F, 9-5:30, with flexibility for occasional scheduled evening meetings or extended hours to meet deadlines.
Key Responsibilities:
Executive Support to the CEO
- Serve as the primary point of contact for the CEO, managing communications (written, electronic, and telephonic) professionally and promptly.
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Represent the CEO's office professionally, engaging internal and external stakeholders, including donors, community leaders, partners, government officials, staff, and clients.
Liaison to the Board of Directors
- Serve as the main administrative point of contact for the Board of Directors, scheduling meetings, preparing, and distributing materials, and being responsive to their needs.
- Attend Board meetings, preparing accurate minutes, and ensuring timely follow-ups of action items.
- Maintain the Board data portal, ensuring it is up to date and accessible.
Support for Executive Leadership Team
- Provide administrative and project support to the executive leadership team, ensuring coordination and follow-up on meetings and Board interactions.
- Manage sensitive and confidential communications, with discretion and professionalism.
- Provide support for key organizational events, such as fundraisers, donor meetings, and public engagements.
- Handle ad hoc projects and assignments as needed to support the CEO's strategic priorities.
Office Operations and Records Management
- Implement efficient systems for tracking and managing correspondence, reports, and documentation.
- Maintain office supplies, and services to ensure smooth operations.
- Ensure records management practices comply with organizational policies and legal requirements.
Supervision
- Supervise receptionist who is responsible for greeting guests, answering phone calls, sorting mail and maintaining security on the floor.
Qualifications:
Required
- Successful prior experience as an Executive Assistant, preferably supporting C-suite executives, or in a similar administrative role.
- Highly skilled in calendar management and travel coordination.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.)
- Exceptional interpersonal and communication skills, (written, verbal, and visual).
- Strong initiative, organizational skills, and ability to meet deadlines in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Commitment to contributing to a diverse, equitable, and inclusive workplace culture.
Preferred
- Bachelor's degree
- Familiarity with nonprofit governance and familiarity with donor management software (e.g., Raiser's Edge) is a plus.
- Knowledge of or willingness to learn about serving vulnerable populations.
Additional Attributes
- Exceptional attention to detail and accuracy.
- Positive and collaborative attitude, with a strong sense of accountability and ownership.
- Flexibility to work occasional evenings and weekends, as required.
MAKE AN IMPACT
Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity.
Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. BRC is committed to a safe and healthy workplace: we provide PPE to all employees and enforce temperature monitoring and physical distancing best practices across our programs.
Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city.
BENEFITS
BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including:
- Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents.
- A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC.
- Tuition assistance and many training opportunities for career development.
- Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.