HYBRID PART-TIME
Job Title: Executive Assistant
Flexibility: Hybrid in Knoxville, TN
Employment Type: Part-Time, 20 hours per week, flexible work hours
Pay: $25-28 per hour
Boulo is helping our client, a fast-growing startup operating in the mission-critical supply chain space, recruit a highly organized and proactive Executive Assistant to support their executive leadership team. This role will manage day-to-day operations across calendars, travel, and internal processes, while also serving as a point of contact for client-related invoicing matters. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, startup environment.
Key Responsibilities:
- Manage and optimize complex executive calendars, ensuring alignment across multiple stakeholders
- Coordinate travel arrangements across multiple team member calendars
- Oversee PTO tracking and scheduling
- Support onboarding and offboarding processes for employees and contractors
- Create and submit Accounts Payable (AP) and Accounts Receivable (AR) requests
- Follow up with clients on invoicing questions and ensure timely resolutions
- Assist in planning and attend quarterly three-day on-site meetings in Knoxville, TN (2-4 times per year)
- Identify and implement process improvements that support operational efficiency
Qualifications:
- 3+ years of experience as an Executive Assistant or in an administrative support role
- Experience managing multiple calendars and coordinating travel logistics utilizing Microsoft Outlook
- Familiarity with AP/AR processes and tools
- Comfortable working remotely with minimal supervision
- Strong written and verbal communication skills
- Detail-oriented with excellent organizational and multitasking abilities
- Experience in a startup or fast-paced environment is a plus
- Prefer candidates in the Knoxville area that can attend occasional on-site meetings and facilitate quarterly in-person meetings