A successful large company is looking for an Executive Assistant to the CEO. The role is in office but THERE IS an OPPORTUNITY TO WORK REMOTELY WHEN THE CEO TRAVELS (2-3x a month - one night to a few nights). The EA will have their own office This role requires adaptability, and the ability to work in a fast-paced, high-visibility environment. Experience working for a larger company preferred.
About the Job:
- Vet and prioritize the CEO's emails and draft responses
- Handle confidential and sensitive information with discretion
- Attend meetings as needed, taking meeting minutes and following up on action items
- Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
- Manage heavy, evolving calendars of CEO while adjusting logistics, scheduling and reworking meetings, and maintaining clear communication with all parties as needed
- Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
- Manage all meeting logistics including printing of materials, ordering of food, etc.
- Plan, coordinate, and manage comprehensive domestic and international travel arrangements, produce detailed travel itineraries and provide real-time support throughout duration of travel
- Process expense reports
- Assist with special projects
- Off-hour availability required - esp. when the CEO is traveling
About You:
- Minimum of 5 years of experience in a related support position
- BA/BS from a college or university a plus
- Experience working for a larger company
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Google Calendars
- Dynamic and proactive comfortable in a fast-paced environment.
- Polished, professional demeanor and attention to detail
- Proactive go-getter; no task is too big or too small
- Outstanding communication skills
Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO, Free Parking
Hours: 9-5