Reports to: CEO - Packaging Technologies
Location: Charlotte, NC
Position Summary:
We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role involves significant responsibility and requires a high level of discretion and professionalism supporting to our Packaging Technologies CEO.
Key Responsibilities:
- Calendar Management: Manage the CEO's calendar, schedule meetings, and coordinate appointments to ensure optimal time management.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, visas, and itineraries. Ensure all travel plans are seamless and cost-effective.
- Expense Management: Manage and track expenses, prepare expense reports, and ensure timely reimbursement. Monitor budgets and financial records to support the CEO's financial planning.
- Administrative Support: Perform other administrative duties as required, including document management and office organization.
- Communication: Prepare and edit correspondence, reports, and presentations. Act as the primary point of contact between the CEO and internal/external stakeholders.
- Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Critical Success Factors:
- Alignment with Archroma's culture
- Ability to grow business and substantially improve revenue.
- Self-Directed work ethic
- Strong communication skills internally as well as externally
- Strong entrepreneurial thinking
- A creative, yet pragmatic problem solver; Methodical and hands-on as well as detail oriented.
- Must possess a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
Desired Skills and Experience:
- Global Travel arrangement
- 5 years" of work experience in an administrative and/or office management role and 3 years' of experience working with CEO/COO/Executives
- Must have a High School Diploma / GED. Associate, or bachelor's degree preferably in business administration, marketing, or finance is a plus.
- Must possess exceptional interpersonal and communication skills and the ability to interface with personnel at all levels, both written and verbally
- Must have a collaborative working style and ability to promote the spirit of teamwork.
- Must possess excellent written and verbal skills, proofreading and editing skills.
- Ability to comprehend, organize and execute work assignments with minimal oversight.
- Ability to multi-task, organize, prioritize work, and meet deadlines.
- Ability to positively adapt to change.