As the Executive Assistant and Board Liaison to the CEO and Board of Directors of this nonprofit, you'll be a pivotal partner to a high-energy, fast-moving executive team. You'll manage a variety of responsibilities, from high-level calendar management to Board engagement and cross-functional coordination. The successful candidate is someone who makes it happen, is proactive, forward-thinking, a bridge builder, possesses strong communication skills, and a sharp eye for detail. If you're ready to make an impact and dive efficiently in a mission-driven environment, send in your resume today.
Key Responsibilities:
- Serve as a strategic right hand and point of contact to the CEO, managing a complex calendar, coordinating travel, and ensuring smooth transitions between high-impact meetings and events.
- Plan logistical arrangements for all meetings and manage all travel and accommodation agreements, event registrations, and prepare travel itineraries as needed.
- Prepare briefing materials and agendas for key meetings, ensuring the CEO is well-informed.
- Reconcile all business travel expenses.
- Review incoming mail to CEO and distribute as appropriate and in a timely manner.
- Draft, edit, and proofread routine correspondence.
- Provide administrative support to the Board Chair and Board Members in a variety of areas.
- Serve as a liaison between the CEO and others, tracking action items, follow-ups, and key deliverables across internal and external stakeholders.
- Support planning and execution of executive and board events, proactively anticipating needs to ensure smooth operations.
Why You'll Love Working Here:
- Fast-paced team deeply committed to their mission.
- Offers a supportive, tight-knit culture.
What We're Looking For:
- Executive superstar. You bring at least seven (7) years of high-level executive support, with direct Board experience.
- Professional. You're calm, confident, and professional in all interactions and have proven experience working in high-pressure environments.
- Good listener. You're an active listener with strong verbal and written communication skills.
- Collaborative. You are open to feedback and enjoy working closely with your executive and wider teams to execute organizational goals.
- Approachable. You enjoy a front-facing position, are approachable, and love helping executives no matter what the level of task is.
- Discrete. You maintain confidentiality with ease and act as a thoughtful liaison to internal and external stakeholders.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.