Executive Assistant Senior

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

Join the central administrative office of the Department of Medicine - a fast-paced office supporting our educational, research, and clinical missions. The Sr. Executive Assistant will support the Chair of the department and one or more Vice Chairs. The position requires complex calendaring, document management, drafting communications, data management, and process improvement. This is a hybrid position (on-site 3 days/week) with strong teamwork.

Please submit your application along with CV and cover letter.

Responsibilities:
1. Serves as primary support to the Chair of the department and one or more Vice Chairs. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
2. Communicates, follows up, and acts as a liaison with department directors regarding project and report data due. Ensures agenda, PowerPoint, and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
3. Screens telephone calls, visitors, and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
4. Schedules calendar commitments for directors and executives. Arranges meetings, conferences, and travel logistics for executives and officials. Schedules high-level executives.
5. Organizes supervisor's files (electronic and paper. Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other Information

Education Requirements:

• High School diploma or GED
Licensure/Certification Requirements:

• No licensure or certification required.
Professional Experience Requirements:

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:

• Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: SOM Med Admin

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $24.73 - $35.56 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email if you need a reasonable accommodation to search and/or to apply for a career opportunity.