Key Responsibilities
Executive Support
- Manage the CEO's calendar, meetings, and travel logistics with a high level of discretion and efficiency.
- Draft, edit, and manage internal and external correspondence, reports, and presentation materials.
- Support the CEO on ad hoc projects, research, and confidential initiatives.
- Serve as a point of coordination between the CEO and internal/external stakeholders.
Office Operations & Administration
- Oversee the day-to-day office environment, ensuring it remains well-equipped, organized, and efficient.
- Manage vendor relationships, office supply inventory, and equipment servicing.
- Handle mail distribution, shipping logistics, and document filing (digital and physical).
- Serve as an office resource and point of contact for general administrative needs.
Business & Brand Support
- Generate and manage order folders and purchase orders (POs), including vendor communication and tracking.
- Process specialty orders and manage incoming calls and order-related inquiries.
- Assist with export license applications and daily inventory tracking.
- Complete receiving tasks, invoice handling, and file management to support the hose and gasket division.
Leadership Conference Coordination
- Partner with the VP of Marketing to plan and execute the annual Leadership Conference.
- Support all event logistics including venue research, vendor negotiations, and attendee communications.
- Manage travel arrangements, conference materials, registration, and on-site support.
- Track event budgets, process expenses, and lead post-event follow-up and reporting.
Qualifications & Skills
- 3-5 years of experience in executive support, office administration, or operations coordination.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with exceptional attention to detail and follow-through.
- Excellent written and verbal communication abilities.
- Self-starter with strong problem-solving skills and the ability to manage priorities independently.
- Adaptable, collaborative, and capable of supporting cross-functional teams and large-scale initiatives.