Executive Assistant & Operations Manager
Are you highly organized, proactive, and passionate about supporting senior leadership in a fast-paced environment? Do you thrive in a role that combines executive support, operations management, and strategic problem-solving? If so, we want you to join us as our Executive Assistant & Operations Manager at Legend Energy Advisors.
As a leading energy advisory and data management company, we empower clients to reduce natural resource intensity, lower costs, and future-proof business processes. With a 98% client retention rate, we are committed to making businesses as efficient as possible while mitigating risk and streamlining operations.
Best-in-Class Benefits and Perks:
We value our employees' time and efforts. Our commitment to your success is enhanced by a competitive compensation of $75,000 - $85,000 annually, depending on experience, and an extensive benefits package including:
- Comprehensive health coverage: Medical, dental, and vision insurance are provided.
- Incentives/Bonus: Discretionary annual bonus potential based on solid performance.
- Robust retirement planning: A 401(k) plan is available.
- Financial security: Life and disability insurance for added protection.
- Flexible financial options: Health savings and flexible spending accounts are offered.
- Well-being and work-life balance: Paid time off, flexible schedule, and hybrid work choices are offered.
Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.
As the Executive Assistant & Operations Manager, you will support the CEO and executive team, managing various administrative and operational tasks with efficiency and attention to detail. You will serve as the primary contact for the CEO, handle confidential information with discretion, and proactively manage fluctuating calendars, communications, and special projects. You will assist in organizing company-wide events, offsites, and charity drives and provide logistical support for conferences and team activities. Additionally, you will coordinate and track the progress of key projects, ensuring that all objectives are met on time.
Based in our Houston, TX office (77056), you will work on-site 4 days per week with the option to work remotely 1 day a week, upon approval.
To thrive, you should possess:
- Bachelor's degree preferred, with at least 3 years of experience in a similar executive support or operations role.
- Familiarity with the energy industry is a plus, as is an understanding of industry-specific needs and dynamics.
- Exceptional editing skills, with the ability to effectively communicate and present ideas.
- Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including the ability to create/edit Excel spreadsheets and PowerPoint presentations.
- Solid organizational skills, managing multiple tasks, prioritizing effectively, and anticipating changes or challenges in a fast-paced environment.
Your responsibilities as the Executive Assistant & Operations Manager will include:
- Oversee and manage the CEO's emails, meetings, and communications, prioritizing and delegating tasks as necessary.
- Coordinate domestic and international travel logistics, schedule meetings, and manage executive calendars.
- Maintain organized filing systems, ensuring compliance with document retention policies and handling confidential information with discretion.
- Liaise with internal and external contacts, ensuring professional and courteous interactions while supporting team collaboration.
- Participate in professional development opportunities to enhance skills and improve job performance.
Ready to take the next step in your career?
Apply today and join a team that helps businesses achieve maximum efficiency and sustainability.
We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.