Our client, a private equity firm, is seeking a Temporary to Permanent Executive Assistant/Office Manager to join their NYC team. This position will be in person 5 days/week to start then shift to 4 days in person, 1 day remote. Hours are 9:00am-5:00pm.
Responsibilities:
- Manage complex calendars, scheduling meetings and calls while anticipating conflicts and ensuring efficiency.
- Coordinate extensive travel logistics for the General Partner and Vice President.
- Support teams with travel and administrative needs as required.
- Manage on-site meetings and events, ensuring smooth execution from planning to completion (meals, materials, logistics).
- Assist other investment team members as needed for in-person meetings.
- Process monthly credit card reconciliation and expense reports.
- Handle miscellaneous administrative tasks, including document management, securing signatures, and general office support.
- Serve as the first point of contact-greet guests and manage incoming calls with professionalism.
- Maintain a clean, organized, and welcoming office environment.
- Manage mail, deliveries, and office equipment to ensure smooth operations.
- Develop and implement office procedures (e.g., visitor protocols, food delivery policies, and site operations).
- Manage building access cards and relationships with office vendors, coordinating maintenance as needed.
- Monitor office supplies, snacks and beverages, placing orders and tracking inventory levels.
- Organize team events, offsites, and office celebrations to foster a positive and engaging workplace.
- Support company-wide events such as board meetings and annual meetings, managing logistics, catering, and space setup.
Qualifications:
- 5-8+ years as an Executive Assistant supporting C-level leaders, with proven success in high-pressure environments.
- Customer-Service Focused: providing white glove treatment for both internal and external customers.
- Highly Organized & Detail-Oriented: You anticipate needs, prioritize effectively, and execute flawlessly.
- Tech-Savvy: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable troubleshooting basic office technology.
- Exceptional Communicator: Strong verbal and written communication skills with a keen ability to interact across all levels of the organization.
- Solutions-Oriented & Resourceful: A proactive problem-solver who takes initiative and thrives in a fast-paced setting.
- Adaptable & Positive: You bring a can-do attitude, remain composed under pressure, and embrace change with enthusiasm.
- Trustworthy & Discreet: You handle confidential information with the highest level of integrity.
Compensation/benefits:
- $100-125K base + bonus
- Competitive benefits package including 401K + profit sharing
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)