A private equity firm in Midtown Manhattan is seeking a highly organized Executive Assistant & Office Manager to join their team.
Responsibilities:
Executive Assistant
- Manage complex executive calendars, prioritizing meetings and workflow.
- Coordinate domestic and international travel, including itineraries and logistics.
- Prepare expense reports via Concur.
- Assist with onsite summits, including catering and logistics.
- Provide light onsite support for co-founders (meal prep, coffee orders, printing, etc.).
- Support the team with various administrative tasks.
Office Management
- Maintain a clean, organized, and welcoming office environment.
- Manage office and grocery supply orders, as well as three weekly team lunch orders.
- Oversee vendor relationships, including cleaning services and building management.
- Handle guest security check-ins and reception.
- Manage conference room schedules and guest workspaces.
- Provide light IT support (Zoom/AV setup) and assist with mail and deliveries.
- Coordinate onsite events and happy hours.
Requirements:
- 3-6 years of administrative experience (Private Equity or related industries preferred).
- Bachelor's degree required.
- Strong problem-solving, organizational, and multitasking skills.
- Proactive, highly responsive, and able to work independently.
- Proficiency in Microsoft Office and Zoom.
Fully onsite, Monday-Friday
Salary: Up to $140,000 + bonus