Are you a resourceful professional with superior communication and organizational skills eager to spearhead a blended role at an exciting start-up? As the Executive Assistant/Office Manager, you'll be a linchpin of the organization, handling high-level executive support while also managing the day-to-day operations of the office. This role requires sharp attention to detail, strong project management abilities, and polished interpersonal skills. You'll serve as both an internal and external point of contact, managing a wide range of administrative and operational responsibilities. If you're humble, hands-on, and excited by the idea of building structure within a fast-paced environment, we'd love to hear from you.
Key Responsibilities:
- Support leadership with gatekeeping, scheduling and correspondence with external players.
- Coordinate meetings, events, and domestic/international travel with a high degree of accuracy and efficiency.
- Serve as the primary office liaison, managing relationships with vendors and building staff, and addressing operational needs as they arise.
- Represent the start-up professionally by negotiating vendor contracts, conducting research, tracking budgets, and handling ad hoc administrative support.
- Keep the office organized and well-stocked, proactively managing supplies and anticipating needs.
- Draft, review, and edit invoices, emails, financial reports, and agreements.
- Support team members with special projects, event planning, and project management initiatives.
Why You'll Love Working Here:
- Competitive benefit offerings, including health insurance, PTO and more.
- Work alongside a driven, entrepreneurial leader, and a can-do team environment.
- This role is mostly in-person with the opportunity for light remote work.
What We're Looking For:
- Action-ready. You possess a Bachelor's degree in hand with direct experience supporting a driven executive team. Start-up experience and comfort with shifting priorities are highly valued.
- Organizational ace. You take pride in your ability to execute seamlessly and turn "to-do" lists into "done."
- Diplomatic. You communicate thoughtfully, make informed decisions, and adapt based on team feedback.
- Engaged. You don't wait around for instructions from others; you take the initiative to help your team accomplish goals.
- Humble go-getter. You see every new challenge as a chance to prove yourself.
- Service oriented. You deliver your work with a strong sense of professionalism and support-both internally and externally.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.