Part-time: (25-30hrs/wk) with the potential to expand to a full-time position.
Hybrid setting: 3 days in-office, 2 days remote
Cincy office: Must be local to greater Cincinnati.
WHO WE ARE
At FRAYT, we've built a fantastic culture both internally and externally. Our Core Values are Innovation, Transparency, Discipline, and Ownership. Our Vision is to become the customer-centric delivery platform.
FRAYT is a maturing startup with a digital platform that connects shippers directly to a driver network ("Uber" for delivery). We provide on-demand, last-mile delivery services, same-day, routes, hot-shots, LTL, middle-mile, and more. We are a true tech company serving the transportation industry and are focused on scaling our market presence and expanding our core products. We are on a Mission to make our customers' lives easier by simplifying their shipping needs.
Summary (Our Future Assistant/Administrator)
We are seeking a proactive, organized, and detail-oriented Executive Assistant / Office Administrator to support our growing team and help streamline our day-to-day operations. You will be responsible for managing our office space as well as working closely with our CEO and Leadership Team on projects as assigned. The ideal candidate for this position is someone who is self-motivated, dependable, adaptable, has strong communication, and excels at relationship and team building.
Responsibilities (How you will contribute):
- Executive Assistant: Be our CEO's right hand person overseeing projects and tasks as they come about, being proactively organized with his upcoming meetings/travel/presentations, and assisting with key communications and supporting data for decisions.
- Calendar Management: Coordinate meetings, interviews, monthly team lunches and meetings, quarterly board meetings, and activities on CEO's calendar as directed
- Support Board Meetings: Organize and prepare files in Board Meeting Google Drive folders; Take notes at meetings; Manage Google Calendar event
- Office Management: Keep office organized, including washing white boards, wiping down kitchen and table surfaces, dusting surfaces; Respond to and resolve administrative inquiries via verbal, email, or Slack messaging communication; Coordinate office maintenance with building managers; Handle front-door activities, such as receiving packages, correspondence, and welcoming visitors.
- Facilitate Team Events: Team Happy Hours, Monthly in-office lunches; Organize and implement Annual Holiday Gathering; Summer outings and all-hands team meeting, etc.
- Digital Documentation Management: Create e-signature documents in Docusign and save completed documents in Hubspot, Google Drive, and/or Coda; Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; May conduct research (within skills and expertise) to assist with projects or inquiries
- Process Mail: Sort and upload mail items to Google Drive. Includes depositing checks digitally using a digital scanner and then uploading check stubs to Google Drive.
- Maintain Office/FRAYT Inventory: Purchase and maintain stock of food + drink, cleaning, and office supplies; Order FRAYT merchandise, coordinating with the Marketing Team as needed for outreach events.
Qualifications (What you will bring):
- Associate's or Bachelor's degree or equivalent experience in business administration or a related field
- 4+ years of experience in related role
- Strong organizational skills and ability to multitask in a fast-paced environment
- Positive, energetic attitude, problem-solving skills, and attention to detail
- Excellent written and verbal communication skills
- Proficient with Slack/Google Suite/Adobe
- Ability to maintain confidentiality and handle sensitive information
WHAT MAKES YOU AN EXTRA GOOD FIT
- Prior experience working at a startup or scaling company
- Proven history of being organized, trustworthy, and proactive
Life at FRAYT
We know that having the right people with the right attitude and discipline is a big part of what makes us successful. Living our values is an important part of being successful in this role.
- We have a decentralized culture promoting individual and team ownership to solve problems, recognize trends, and collaborate across departments with as little management involvement as required.
- We promote transparency sharing monthly financials, progress, new opportunities, problems or challenges, and goal tracking.
- We'll have your back when you need help - your colleagues want to see you succeed and work hard to help you do so.
- We work hard and deliver amazing results to our customers - when you see our loyal customer base, you'll be proud to be at FRAYT.