Executive Assistant : Law Firm; Hybrid

Executive Assistant/ Hybrid/ Law Firm/ 401K Match/ Flex Schedule

This Jobot Job is hosted by: Haley Lucas
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $75,000 - $90,000 per year

A bit about us:

We are seeking an experienced and professional Executive Assistant to join our prestigious law firm. The successful candidate will provide high-level administrative support to our managing partners, ensuring the smooth operation of our office. This is a unique opportunity to work in a fast-paced environment where your skills in organization, communication, and problem-solving will be greatly valued. You will be responsible for a wide range of tasks including travel arrangements, calendar management, meeting coordination, project management, and legal research. The ideal candidate will have a strong ability to multitask, maintain confidentiality, and work proactively. This is a permanent role, requiring a minimum of 5-7 years of experience.

Why join us?

Great 401K
TOP Benefits
Flexible Scheduling
Hybrid Schedule 2 days in the office, 3 days remote
Competitive Compensation
BONUSES

Job Details

Responsibilities:

• Provide comprehensive administrative support to managing partners, including but not limited to, managing calendars, scheduling meetings, and arranging travel.
• Assist with the preparation and review of legal documents, contracts, and reports.
• Conduct legal research and ensure legal compliance.
• Manage office budget and prepare expense reports.
• Coordinate and manage projects, ensuring timely completion.
• Handle confidential information with discretion and integrity.
• Utilize Microsoft Office Suite for various administrative tasks.
• Provide excellent customer service to clients and stakeholders.
• Collaborate with the team to ensure smooth office operations.
• Use critical thinking and decision-making skills to solve problems and resolve conflicts.
• Prepare presentations and assist with meeting preparations.

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant, preferably in a law firm.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational skills and ability to multitask.
• Strong communication skills, both written and verbal.
• Proven experience in calendar management, meeting coordination, and travel arrangements.
• Experience in budget management and expense report preparation.
• Proven ability to handle confidential information.
• Strong problem-solving skills and ability to make decisions under pressure.
• Experience in legal research, legal document preparation, and contract review.
• Excellent writing, editing, and proofreading skills.
• Ability to work proactively and independently, as well as part of a team.
• Strong attention to detail and high level of accuracy.
• Knowledge of legal administration and compliance is a plus.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.