Executive Assistant to the CEO
Location: In-Person
Employment Type: Full-Time Exempt
Reports to: CEO & Founder
About:
The company we are representing is a behavioral healthcare company that works with Autistic children. Their mission is to change lives through meaningful, high-quality therapy, and our culture is built on connection, integrity, and purpose. Their CEO/Founder is a fast-moving, visionary leader who dreams big and acts with heart. To keep up, she needs an Executive Assistant who doesn't just manage tasks-but drives results.
The Role
We're looking for a highly proactive, emotionally intelligent, and detail-driven Executive Assistant to serve as the right hand to their CEO. This isn't just about scheduling meetings-it's about creating order from chaos, anticipating needs before they arise, and ensuring their CEO stays focused on what only she can do. You'll act as a gatekeeper, project manager, and strategic partner, ensuring seamless execution of priorities while protecting her time and energy.
What You'll Do
Executive Support
- Own and optimize the CEO's calendar-prioritizing, scheduling, and ensuring alignment with top priorities.
- Provide daily briefings with key updates, action items, and reminders to keep things moving.
- Track commitments and ensure follow-through on deadlines, communications, and deliverables.
- Draft, proofread, and manage high-level correspondence on behalf of the CEO.
Project Management & Systems
- Coordinate and drive forward CEO-initiated projects, ensuring accountability and timely execution.
- Develop and refine systems for tracking tasks, communication, and documentation.
- Keep a pulse on the CEO's vision, ensuring operational alignment through structured updates.
- Identify roadblocks before they arise-proactively offering solutions without needing to be asked.
Communication & Relationship Management
- Act as a protective filter-fielding incoming requests and ensuring the CEO's time is used strategically.
- Professionally liaise with internal teams, external partners, and key stakeholders.
- Maintain strict confidentiality and discretion at all times.
Who You Are
- 5+ years of experience in executive support, project coordination, or operations (experience in healthcare, education, or nonprofit sectors is a plus).
- A master of organization and time management-you juggle competing priorities with ease.
- An exceptional communicator-concise, clear, and professional in every interaction.
- Highly emotionally intelligent, able to anticipate needs and navigate fast-moving environments.
- Comfortable with ambiguity and change, thriving in a dynamic, high-expectation culture.
- Tech-savvy, with experience in Microsoft Teams, SharePoint, and project management tools (preferred).
You'll Excel in This Role If You
️ Take ownership-you don't wait for direction; you see what needs to be done and make it happen.
️ Think in systems-you bring clarity to complexity and create order out of chaos.
️ Are fiercely loyal and discreet-you protect sensitive information like it's second nature.
️ Communicate proactively-no one ever has to wonder what's next.
️ Thrive under pressure-you keep a cool head in a high-energy, fast-moving environment.
️ Understand the power of leverage-your job is to keep the CEO focused on what only she can do.
If you're a strategic thinker who thrives on efficiency, autonomy, and making an impact, we want to hear from you.