We are looking for an Executive/Personal Assistant to a High-net-worth Individual in Westlake Village. You'll be the Executive's right hand, facilitating his effectiveness and efficiency across all aspects of his work and personal life. This position is ideal for a proactive, highly organized individual who excels at problem-solving, gets stuff done, and knows how to anticipate and prioritize the needs of a fast-paced, high-level leader. You're energized by providing total support and helping drive his vision forward.
In general:
- Coordinate and manage a busy calendar, scheduling appointments, meetings, and personal commitments
- Organize travel arrangements and handle last-minute changes
- Monitor and manage multiple inboxes, responding where appropriate, flagging high-priority items, and ensuring timely follow-up
- Handle sensitive and confidential information with discretion and integrity
In more detail:
- Heavy inbox management
- Daily calendar management
- Daily tasks are prioritized for efficiency
- Create weekly overview and reminders
- Entity management (annual filings etc.)
- Assists CPAs with tax prep
- Light bookkeeping
- Facilitate signing paperwork
- Assist with acquisitions
- General tracking and back-office management of 10+ entities
- Open and close entities
- Money movement (pay bills, ensure proper money flow between 6+ bank accounts)
- Purchases (personal and business)
- Book doctor appointments
- Travel booking
- Occasional travel w/Executive to various functions, conferences etc.
- Work closely with other EAs and business partners across multiple companies
- Work closely with Executive's wife for travel and business-related things
About you:
- 5+ years of experience as an EA/PA, preferably for a fast-paced individual.
- Excellent communication skills, with the ability to communicate effectively to all levels of the organization.
- Highly organized with exceptional time management skills.
- Ability to manage competing priorities.
- Incredibly trustworthy with the ability to handle sensitive and confidential information.
- Tech-savvy; you quickly learn new software and leverage technology to streamline tasks and solve problems efficiently.
Job Type: Full-time
Education: Bachelor's Degree or similar
Benefits: Paid Health, Dental and Vision (60 Day waiting period)
Pay: $150,000
Paid Vacation
Schedule: 8AM - 4PM in office, with room for flexibility on both ends
Work Location: Westlake Village CA
All employees must pass a background check that includes civil, criminal, drug testing as well as verification of employment and education.
Please apply via LinkedIn or email Sina Kristensen