Executive Assistant

Primary Objective of Position

The Executive Assistant will provide high-level administrative support to the CEO and CFO while also serving as the Office Manager to ensure efficient day-to-day operations. This role is pivotal in optimizing the executives' time through effective calendar management, meeting coordination, and communications. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and can build strong relationships across all levels of the organization. Strong organizational and communication skills, discretion, and the ability to anticipate needs are key to success in this role.

Are You Looking To
•  Play a key role in supporting executive leadership by managing complex schedules, travel logistics, and daily priorities for both the CEO and CFO?
•  Take ownership of high-level communications and coordination, serving as the point of contact between executives, internal teams, and external stakeholders?
•  Lead the planning and execution of leadership and Board of Directors meetings, ensuring all logistics, agendas, and materials are prepared with precision?
•  Manage the day-to-day operations of a professional office, ensuring everything runs smoothly and efficiently for employees, visitors, and vendors?
•  Join a growing global company where your organization, discretion, and problem-solving skills make a real impact every single day Are You Ready To
•  Take full ownership of complex calendars, executive communications, and meeting coordination with precision and discretion?
•  Be a trusted partner to senior leadership, anticipating needs and staying three steps ahead?
•  Orchestrate seamless board meetings, team events, and travel logistics across time zones?
•  Manage daily office operations with confidence, professionalism, and attention to detail?
•  Thrive in a collaborative, fast-paced environment where no two days are the same? What You'll Need
•  8+ years of executive-level administrative experience, preferably supporting senior leadership in a dynamic setting
•  Bachelor's degree preferred; Associate's degree required (or equivalent work experience)
•  Proven track record of managing calendars, meetings, travel, and expenses with efficiency and accuracy
•  Excellent written and verbal communication skills, with the ability to liaise professionally at all levels
•  Discretion in handling confidential information and high-level communications
•  Proficiency in Microsoft Office Suite and calendar/email platforms (Outlook, Google Workspace, etc.)
•  Experience coordinating logistics for board meetings is a strong plus What You'll Get
•  Full benefits package including medical, dental, vision
•  401k with match
•  Employed paid tuition assistance program that covers up 100% of costs Work Opportunity

Bel will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Bel is an Equal Opportunity Employer.

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Job Snapshot

Employee Type
Full-Time

Location
West Orange, NJ (Onsite)

Job Type
Admin - Clerical, General Business

Experience
Not Specified

Date Posted
06/06/2025

Job ID
4403/1737/7954

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