Job Title: Executive Assistant
Location: Washington, DC
Industry: Professional Services / Finance
Salary Expectations: $95-$105k
Schedule: Monday to Friday, 9:00 AM - 6:00 PM (fully onsite)
About Our Client:
Addison Group is working with our client, a respected and growing organization in the professional services space, to find a high-level Executive Assistant for their Washington, DC office. The client recently moved into a beautiful new office in a prime location and is seeking a reliable and proactive professional to join their dynamic Finance team.
Job Description:
This Executive Assistant will support 5-6 senior leaders within the Finance department. The role is suited for someone who is confident, resourceful, and able to operate with minimal guidance. The right person will be comfortable managing a wide range of administrative duties, coordinating busy calendars, handling intern tracking, and ensuring executives are prepped and ready for meetings and travel.
Key Responsibilities:
- Manage complex calendars and schedule meetings for multiple senior executives
- Coordinate internal meetings, external engagements, and seasonal intern interview logistics
- Maintain applicant tracking system records related to intern hiring
- Arrange domestic and international travel and create detailed itineraries
- Prepare executives for meetings by gathering background info and materials
- Serve as point of contact during on-site meetings and visits from clients or internal stakeholders
- Submit expense reports and assist with invoice tracking and billing support
- Organize and manage confidential contact lists and documentation
- Provide general office and guest support as needed
- Help with special projects, event coordination, and day-to-day administrative tasks
Qualifications:
- Minimum of 3 years' experience as an Executive Assistant or in a similar administrative support role
- Professional services, legal, or Capitol Hill experience strongly preferred
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and video conferencing tools (Zoom, Teams)
- Exceptional time management, multitasking, and organizational skills
- Excellent verbal and written communication abilities
- Able to work independently with minimal direction
- Willingness to work paid overtime as needed
Perks:
- Beautiful, brand-new office space in a central DC location
- High-visibility role supporting senior leaders
- Collaborative and supportive team culture
- Opportunity to contribute to impactful projects
- Competitive salary with paid overtime