Part-Time Executive Office Assistant
Location: Walnut Creek, CA On-site
Hours: Part-Time, Flexible Schedule
Compensation: Competitive hourly rate, based on experience
The Opportunity
Are you looking for meaningful work that fits within school hours? Join UBF Consulting, a mission-driven employee benefits firm, as our Part-Time Executive Office Assistant-a perfect role for someone who thrives behind the scenes and wants to make an impact while maintaining work-life balance.
This is your chance to help change the way healthcare is delivered and experienced by employees across the country.
About the Role
As an Executive Office Assistant, you'll be a key contributor to the success of our clients and executive team. This is a dynamic role that blends creativity, precision, and administrative skill. Your responsibilities will include:
- Creative and Communication Support
- Drafting and designing open enrollment guides, employee communications, and client presentations
- Assisting in the creation of marketing materials, social media content, and white papers
- Administrative and Client Operations
- Supporting executive leadership with calendar coordination, reporting, and document management
- Managing enrollments, terminations, benefit changes, and carrier communications
- Handling mail and downloading monthly client/vendor statements
- Preparing and organizing open enrollment materials with attention to deadlines and accuracy
- Office Culture and Team Coordination
- Scheduling monthly team activities
- Coordinating and supporting webinar logistics
- Keeping the office (and its plants.) healthy and thriving
What We're Looking For
You're the type of person who shines in a "best supporting role." You may have a background in law, communications, HR, or operations, but are now seeking a position that allows for meaningful contribution without a 60-hour workweek.
We're looking for someone who is:
- Exceptionally organized and detail-oriented
- A clear and thoughtful communicator
- A proactive problem-solver who takes pride in accuracy
- Skilled in Microsoft Office and Google Suite; design experience (e.g., Canva, PowerPoint) is a plus
- Excited to support high-level executives and client needs
- Warm, humble, and enthusiastic about helping others succeed
Why UBF?
UBF Consulting is not your traditional insurance firm. We are a healthcare innovation company committed to improving the way employers deliver benefits. Through our HealthPlus solutions, we help employers enhance the employee experience, reduce costs, and gain control over healthcare quality.
But beyond our strategy lies our culture. We are committed to:
- Doing what we say we'll do
- Building trust and relationships
- Being accurate, humble, and grateful
- Making things better-for our clients and their people
How to Apply
If you're ready to make a difference in a flexible, high-impact role, we'd love to hear from you. Please send your resume and a brief cover letter to us sharing why you're excited about this opportunity.