About Us
Overbrook Asset Management was founded by Shalom and Raphael in 2021 with a mission to invest in and turn around operationally challenged apartment complexes. Shalom's deep experience in operations equipped us with the ability to acquire properties that demand a hands-on, transformative approach. After reaching our target portfolio size in Huntsville, we're expanding into new markets and preparing for a dynamic 2025 and 2026. We thrive alongside ambitious, hardworking, and capable people who appreciate challenges and relentless pursuit of excellence. Now, we're looking for a highly organized and proactive Executive Assistant to support our President and CEO in executive and operational responsibilities.
The Role
As the Executive Assistant, you will partner with senior leadership to drive efficiency, manage critical office functions, and support the Founders with their day-to-day . This role requires exceptional organizational skills, a proactive mindset, and the ability to perform under pressure. You will play a key role in ensuring seamless day-to-day operations, allowing our leadership to focus on growth and strategic priorities. As Overbrook continues to expand, we expect this role to grow with it.
Key Responsibilities
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Manage calendars, schedule meetings, and organize appointments for senior leadership.
- Support task management for the Founders, ensuring nothing falls through the cracks.
- Maintain office and pantry supplies, ensuring they are organized and fully stocked.
- Assist with expense and payable reports.
- Handle personal mail, errands, and minor personal tasks for the Founders.
- Manage ad-hoc office projects to streamline operations.
About You
- Exceptionally organized and professional, thriving in a role with diverse responsibilities.
- Strong attention to detail with excellent written and verbal communication skills.
- Maintains strict confidentiality and discretion in all matters.
- Proactively anticipates needs, addressing issues before they escalate, and keeping projects on track with minimal oversight.
- Resourceful problem-solver, finding solutions independently and pushing through challenges.
- Adaptable and willing to work extended hours when necessary, demonstrating commitment during critical times.
- Comfortable working with a boss who is always busy, communicates minimally, and provides limited direction.
- Not afraid to push back when communication is lacking, ensuring tasks are completed effectively.
- Intuitive about timing-knows when to push for answers and when to hold back.
- Demonstrates loyalty and integrity in every interaction.
- Proficient in all MS Office platforms (Word, Excel, Outlook).
- Minimum of 3 years of Executive Assistant or Office Management experience.
About Us (Culturally)
- We want you to leave each day feeling accomplished, challenged, and proud of the team you work with.
- We uphold the same values and work ethic that we expect from you.
- We embody a "whatever it takes" mentality to get the job done.
- We deeply value hard work and going the extra mile, even if it's not always verbalized.
- We would never ask you to do something we wouldn't do ourselves.