Executive Assistant II - Onsite Sunnyvale, CA
3-Month Contract Opportunity for Extension or Conversion
Pay Range: $27-$38/hour DOE Overtime Eligible (Up to 5 hrs/week)
Russell Tobin & Associates is supporting a leading global technology company-well-known for shaping the future of voice AI and smart devices-in hiring an Executive Assistant II for a fully onsite role at their Sunnyvale, CA campus.
Join the powerhouse team behind one of the most recognizable virtual assistants in the world. You'll be supporting a VP driving the science and engineering behind next-generation AI, in an environment that blends start-up energy with big tech innovation.
What You'll Be Doing:
As an Executive Assistant, you'll be a vital partner to the VP and their dynamic organization. Your day-to-day will include:
- Complex calendar management across global time zones
- Coordinating high-stakes travel, including international arrangements and detailed itineraries
- Processing expenses and tracking approvals
- Prioritizing competing demands and proactively aligning schedules
- Collaborating with a nationwide EA team to support large-scale business operations
- Supporting team culture with event coordination and office upkeep
- Being the gatekeeper to executive time with professionalism and discretion
- Acting as the eyes and ears of the VP-anticipating needs and providing solutions before they're asked for
Who You Are:
You're a high-performing EA with a startup mindset and a proactive approach. You thrive in fast-paced, ambiguous environments and know how to protect your exec's time like it's your own.
Must-Have Skills & Experience:
- 5+ years of EA experience supporting Director or VP-level leadership (preferably in tech)
- Strong Excel skills - calendars, trackers, pivot tables
- Expert in travel and expense management (Concur or similar)
Bonus Points For:
- Experience supporting executives in AI, engineering, or product orgs
- Previous experience at top-tier tech firms
- Lead EA or EA team coordination experience
- Bachelor's degree (required for conversion consideration)
Why You'll Love This Role:
- You'll have a seat at the table - literally. EAs are included in leadership syncs and org-wide planning.
- The opportunity to work on the bleeding edge of AI technology
- Be part of a tight-knit, nationwide EA team that works collaboratively, not competitively
- Work in a fast-paced org that still has a scrappy, startup feel-even within a global brand
- High visibility and growth potential - successful candidates are often converted or extended
Contract Details:
- Start Date: ASAP - we're moving fast.
- Location: Onsite in Sunnyvale, CA
- Schedule: Full-time, M-F; up to 5 hours/week of paid OT expected at times
- Compensation: $27-$38/hour, based on experience
- Extension/Conversion Potential: YES, especially for top performers who mesh well with the VP
Ready to step into a high-impact role with one of the most innovative teams in the voice AI space? Apply now and let's connect.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.