Salary : $56,096.14 Annually
Location : Savannah, GA
Job Type: Full-Time Permanent
Job Number: Department: Water Resources Department
Division: Water Resources Administration Division
Opening Date: 03/24/2025
Closing Date: 4/7/:59 PM Eastern
Purpose The purpose of an
Executive Assistant supporting the
Chief of the Office of Water Resources is to provide high-level administrative, operational, and strategic support to ensure the efficient functioning of the office. This role is critical in enabling the Chief to focus on key initiatives related to water resource management, policy development, and regulatory compliance.
This position provides administrative support to the executive-level leadership.
We offer great pay, and excellent benefits including medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, employee referral program, home purchase assistance and 12 paid holidays.
Women, Minorities, and Veterans Are Encouraged to Apply.
Essential Job Functions- Types, formats, edits, revises, proofreads, and prints reports, correspondence, memoranda, contracts, agreements, technical charts, tables, and other specialized materials.
- Handles inquiries and requests from the public and other departments; provides general and specialized information regarding assigned functions that require judgment, tact, sensitivity, and the interpretation of policies, rules, and procedures.
- Skillfully handles complaints and inquiries regarding department functions and responsibilities; researches and responds to requests or refers complaints and requests to other staff when warranted.
- Researches and collects financial, statistical, technical, and specialized data from multiple sources for assigned research and special projects.
- Set up and maintain specialized office files, files letters, reports, personnel records, and related technical information in a prescribed manner. Assembles information for others' use.
- Tracks and processes purchase requisitions, purchase orders, and invoices on the computer; assures that vendors receive payment in a timely manner and investigates any outstanding purchase orders, invoices, or inquiries from vendors, employees, or others.
- Assist in the preparation of payroll by collecting timesheets and completing the department's timesheets for approval and forwarding them to payroll.
- Prepares invoices for accounts receivable.
- Prepare various departmental reports that may include cost expense, budget analysis, travel vouchers, personnel changes, modifications, requisitions for purchasing, and work management programs for updates of input, data, personnel, and equipment.
- Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules.
- Performs other related duties as assigned.
Minimum Qualifications Bachelor's Degree in a business-related field with three years of experience in office administration and/or office management or an equivalent combination of education and experience.
Must possess and maintain a valid state driver's license with an acceptable driving history.
Additional Requirements
Background investigation, including supervised drug screen, post-offer/pre-employment medical screen, and verification of education, certifications, and licenses required prior to employment.
Additional Information Knowledge, Skills & Abilities - Knowledge of generally accepted accounting principles.
- Knowledge of modern office practices and procedures.
- Knowledge of city policies and procedures.
- Skill in handling confidential matters.
- Skill in the operation of computers and other modern office equipment.
- Skill in interpersonal relations.
- Skill in oral and written communication.
Other : SUPERVISORY CONTROLS: The Chief Officer assigns work in terms of general instructions. The supervisor checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.
GUIDELINES: Guidelines include the employee manual, travel and training procedures, purchasing procedures, and supervisory instructions. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY: The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
SCOPE AND EFFECT: The purpose of this position is to provide administrative support to the Chief Officer. Successful performance results in the efficiency of office operations.
PERSONAL CONTACTS: Contacts are typically with co-workers, department heads, other city employees, elected and appointed officials and their representatives, business leaders, candidates for employment, and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, and resolve problems.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects and uses tools or equipment requiring a high degree of dexterity.
WORK ENVIRONMENT: The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
CITY OF SAVANNAH EMPLOYEE BENEFITS
Overview of Benefits
Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits
Healthcare
PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan
Life Insurance
Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child
Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.
01
Indicate your education level and years of work experience in administrative office management working in an office environment.
(This information must be listed in the Education and Work Experience sections of this application.) - AA/AS in the area of Secretarial Science, Business Administration, Communication or a closely related field + 5 yrs. required work experience
- BA/BS or above in the area of Secretarial Science, Business Administration, Communication, or a closely related field + 3 yr. required work experience
- At least a High School diploma or GED + 7 years of required work experience.
- None of the above
02
Describe your experience with preparing varied and complex department documents, records, reports, correspondence, memorandums, and forms.
03
What tools or software have you used for scheduling, document management, and communication?
04
Describe a time you had to draft an important report, email, or presentation for an executive. What was your process?
05
How would you prepare the Chief for an important meeting with minimal time for briefing?
06
How familiar are you with government agencies, regulatory bodies, or environmental policies related to water resources?
Required Question