Scion Staffing has been engaged to conduct a search for an Executive Assistant for a values-driven and innovative partner organization in the finance and investment space. This exciting full-time opportunity is on-site in Santa Monica, CA.
POSITION OVERVIEW:
We are seeking a skilled and organized Executive Assistant to support two key leaders in a fast-paced, collaborative office. This role is ideal for a detail-oriented professional who thrives in dynamic environments and enjoys juggling diverse responsibilities. This individual will be entrusted with supporting daily operations, managing schedules, and ensuring smooth communication and organization at the executive level.
PERKS:
- Exciting role with direct executive exposure and influence
- Inclusive company culture that values collaboration and professional growth
- Office-based team with a dynamic and engaged work environment
- Access to professional development tools and learning opportunities
RESPONSIBILITIES:
- Manage dynamic scheduling and calendar coordination for the CEO, including organizing meetings and ensuring priority items are addressed
- Support communication efforts by drafting correspondence, coordinating follow-ups, and managing high-level inboxes
- Assist in preparing materials, presentations, and agendas for meetings, while tracking action items and timelines
- Maintain digital records, confidential documents, and internal resources in an organized and accessible system
- Act as a liaison across internal departments and external partners to ensure timely execution of tasks and follow-ups
- Occasionally support office management functions and collaborate on company-wide communications or materials
QUALIFICATIONS:
- Proven experience providing high-level executive or administrative support
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); familiarity with Adobe or other office tools a plus
- Exceptional multitasking and prioritization skills with a calm, professional demeanor
- Excellent written and verbal communication abilities
- Demonstrated commitment to discretion, confidentiality, and a collaborative team environment
COMPENSATION AND BENEFITS:
This position offers an hourly pay rate of $38-40, depending on experience. The organization offers a benefits package including medical, dental, vision and voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week. An employee retirement plan is also available.
HOW TO APPLY:
For immediate consideration, please submit your resume here.
ABOUT OUR SEARCH FIRM:
Scion Staffing is a national award-winning staffing firm. Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.
Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.