The Executive Legal Assistant will provide high-level administrative and legal support to senior attorneys, partners, and firm leadership. The ideal candidate will be proactive, highly organized, and able to thrive in a fast-paced environment. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently.
Key Responsibilities:
- Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for senior attorneys and partners.
- Document Preparation: Draft, edit, and proofread legal documents, correspondence, and presentations with precision and professionalism.
- Case Management: Assist with legal filings, maintain case files, and ensure timely document submissions.
- Client Relations: Serve as a key point of contact for clients, managing communications with professionalism and discretion.
- Meeting Coordination: Prepare materials, agendas, and follow-up action items for internal and external meetings.
- Billing and Expense Management: Process invoices, track billable hours, and manage expense reports for senior attorneys.
- Research and Compliance: Conduct legal research, monitor case developments, and ensure compliance with firm policies and industry regulations.
- Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
Qualifications & Experience:
- 5+ years of experience as a Legal Assistant, Executive Assistant, or in a similar role within a law firm or corporate legal department.
- Bachelor's degree preferred; Paralegal certification is a plus.
- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
- Familiarity with document management systems, billing software, and legal technology.
- Strong written and verbal communication skills.
- Ability to prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously.
- Exceptional attention to detail and organizational skills.
- Professionalism, discretion, and the ability to handle highly confidential information.