Executive Assistant

Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You'll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed. Benefits Highlights + Medical: Multiple plan options. + Dental: Delta Dental or reimbursement account for flexible coverage. + Vision: Affordable plan with national network. + Pre-Tax Savings: HSAs and FSAs for medical expenses. + Retirement: Competitive retirement package to secure your future. Responsibilities The Executive Assistant-Enterprise in the Department of Business Development( BD), including Mayo Clinic Ventures (MCV) and Corporate Development (Corp Dev) Divisions, will provide direct and primary support for the Chief Business Development Officer, a member of the Mayo Clinic Administrative Team (MCAT), while partnering with other administrative staff to support department and institutional needs. The Executive Assistant-Enterprise provides thorough and professional administrative and coordination support to executive and administrative leaders reporting to the Mayo Clinic Chief Executive Officer, President or Chief Administrative Officer, as well as associated meetings, teams, and sub-committees as assigned. The Executive Assistant-Enterprise uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant-Enterprise works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers. Advanced experience utilizing professional presentation and communication tools, e.g., Microsoft Word, PowerPoint, Visio, Outlook, SharePoint, Copilot and Teams, Adobe, Diligent, Oracle, Zoom, Slido, etc., with a notably keen attention to detail, proofreading, visual document aesthetics, formatting, grammar and punctuation strongly preferred due to regular interactions with high-profile business clients, enterprise executive leaders, Board of Governors and Board of Trustee members. This position is a hybrid of remote work and onsite expectations in an incredibly fast-paced business professional setting. Must live within driving distance of Rochester, MN campus. Qualifications Requires high school diploma or equivalent. Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience. A minimum of five years' experience supporting senior leaders in an administrative assistant and/or executive assistant role is required. A bachelor's degree is preferred. Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred. Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously. Must demonstrate good decision-making and judgment as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment. Must have demonstrated ability to manage extremely confidential information, and have the ability to demonstrate tact, diplomacy and a high level of professionalism. Exemption Status Nonexempt Compensation Detail $30.98 - $41.82 / hour Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday - Friday Business Hours Must live within driving distance of Rochester, MN campus. This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Weekend Schedule Not Applicable International Assignment No Site Description Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. Affirmative Action and Equal Opportunity Employer As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available. Recruiter Julie Melton Equal opportunity As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.