Executive Assistant

Executive Assistant - Massey

Benefits of working at VCU

All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.

Job Code
19111

Recruitment Pool
All Applicants

Posting Number
req7282

Unit
Massey Comprehensive Cancer Ctr MBU

Department
Massey Comprehensive Cancer Center

Department Website Link

Location
VCU

Address
907 Floyd Ave, Richmond, VA 23284 USA

Duties & Responsibilities

Massey Comprehensive Cancer Center Mission

To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.

VCU is committed to hiring veterans. VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual.

The university and the region

VCU is a public research university unlike any other, dedicated to serving the needs of students and patients. Inclusion is our heartbeat and it drives us to tackle difficult challenges others can't or won't. We're home to creativity, teaching, discovery and healing. Our location in the heart of downtown Richmond, Virginia, means the nonstop energy of our city ignites our innovation and provides unlimited opportunities for our students.

About Virginia Commonwealth University

We are the university for Virginia. We know that the unique backgrounds and life experiences of the VCU community are what drive the university forward. Together, we're forging a future that is built by us. Here, artists and engineers, doctors and designers come together to reimagine the human experience and tackle the problems of tomorrow.

VCU dates to 1838 with the formation of the Medical Department of Hampden-Sydney College, whose mission was to educate physicians in central Virginia and which was later renamed Medical College of Virginia. In 1968, Richmond Professional Institute merged with the Medical College of Virginia to become what is now known as Virginia Commonwealth University.

Located in downtown Richmond, the state capital of Virginia, VCU enrolls more than 28,000 students in more than 200 degree and certificate programs across its urban campuses: the downtown Monroe Park and MCV campuses in Richmond; the Rice Rivers Center in Charles City, Virginia; satellite locations in Fairfax, Virginia, and Abingdon, Virginia; and a campus in Doha, Qatar, for the School of the Arts.

Ignited by the energy of the city, we're ready to lead industries - or disrupt them. We seek out the unexpected, the experimental, the never-been-tried. VCU is designated as a research university with very high research activity by the Carnegie Foundation, garnering more than $500 million in sponsored research from federal and other agencies in FY2024. The National Science Foundation ranked VCU among the top 50 public research universities in the country, and we are one of only 69 public universities nationwide to be designated by the Carnegie Foundation as "Community Engaged" with "Very High Research Activity."

This research enterprise, and the influence of having one of the nation's top-ranked public graduate arts schools , ensures students receive unique educational experiences that equip them with a creative mindset that sets them apart.

VCU's contributions in talent, innovation and entrepreneurialism, regional stewardship and local culture shape the economic impact and overall quality of life in the region. VCU as a whole generates more than $9 billion in economic activity. It is the largest employer in Richmond with more than 26,000 employees at VCU and VCU Health, and it supports approximately 58,000 jobs in Virginia . In addition, Virginia classifies VCU with a Tier III status - the highest possible status for universities and colleges - allowing VCU more flexibility in managing its operations to implement best practices and streamline processes. To learn about VCU's finances, visit about.finance.vcu.edu.

VCU's mission, under the leadership of President Michael Rao, Ph.D., is to serve as one national urban public research institution dedicated to the success and well-being of our students, patients, faculty, staff and community through:

• Real-world learning that furthers civic engagement, inquiry, discovery and innovation.

• Research that expands the boundaries of new knowledge and creative expression and promotes translational applications to improve the quality of human life.

• Interdisciplinary collaborations and community partnerships that advance innovation, enhance cultural and economic vitality, and solve society's most complex challenges.

• Health sciences that preserve and restore health for all people, seek the cause and cure of diseases through groundbreaking research and educate those who serve humanity.

Welcome to VCU. A world unlike any other.

Benefits At a Glance
•  Continuing education and professional development for undergraduate and graduate tuition in addition to mandatory fees (except the transition student fee) for a maximum of six credits per semester
•   28 University Leave Days, 11+ State Holidays, and 2 Enhanced Community Service Leave Days
•   Medical, Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA
•   Participation in the Virginia Retirement System (VRS) and other retirement saving options
•   Parental and Caregiver Leave, Short Term Disability (STD), Disability Insurance, Voluntary Long Term Care Insurance, and Employee Assistance Program
•   Professional development opportunities encouraged and offered for employees as part of annual career development, e.g. certifications, seminars, courses, annual conferences, mentorship, etc. Position Summary

The Executive Assistant (EA) will provide high-level administrative support to the Executive Director for Operations and the Chief Administrative Officer (CAO) at Massey Comprehensive Cancer Center. This role will be responsible for coordinating executive-level activities, managing complex schedules, handling confidential communications, and assisting with faculty onboarding processes. The EA will play a key role in ensuring seamless administrative operations within the executive office.

Key Responsibilities

Executive Support
•  Provide comprehensive administrative support to the Executive Director for Operations and the CAO, including calendar management, meeting coordination, and travel arrangements.
•   Prepare and edit correspondence, reports, and presentations on behalf of executive leadership.
•   Serve as the primary point of contact between internal/external stakeholders.
•   Coordinate and track follow-ups from leadership meetings to ensure timely execution of action items.
•   Maintain and organize confidential records and documentation. Faculty Onboarding Support
•  Serve as a liaison between new faculty members and key departments, ensuring a smooth onboarding experience.
•   Coordinate onboarding logistics, including credentialing, HR documentation, workspace setup, and IT access.
•   Develop and maintain onboarding checklists and process guides to streamline faculty integration.
•   Facilitate introductions and schedule orientation meetings with relevant stakeholders. Operational & Project Support
•  Assist in the development and implementation of administrative procedures to enhance efficiency within the office of Administrative Services.
•   Provide logistical support for internal and external events, including executive leadership meetings, retreats, and conferences.
•   Track key deadlines and assist in preparing reports, dashboards, and performance metrics for leadership.
•   Other duties as assigned. Qualifications

Qualifications & Skills

Required:
•  Bachelor's degree in Business Administration, Healthcare Administration, or a related field, or equivalent experience.
•   Minimum of five (5) years of experience in an executive assistant or administrative support role, preferably in a healthcare or academic setting.
•   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
•   Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively.
•   Excellent verbal and written communication skills, with a professional and diplomatic approach.
•   Ability to handle sensitive and confidential information with discretion.
•   High level of attention to detail and accuracy in all work products.
•   Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff . click apply for full job details