Job Posting Information
Posting Number
PG194507SP
Internal Recruitment
No
Working Title
Executive Assistant
Anticipated Hiring Range
$50,000-$53,000
Work Schedule
Monday - Friday, 8:00am - 5:00pm
Job Location
Raleigh, NC
Department
Academic Support Program for Student Athletes
About the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (
You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
The Academic Support Program for Student Athletes at North Carolina State University supports the recruitment, retention and graduation of NC State student athletes by providing a comprehensive support system that affords student athletes equitable opportunity to pursue academic, personal and professional development while strongly adhering to the principles of integrity, excellence, and lifelong learning.
Essential Job Duties
Reporting directly to the Assistant Vice Chancellor and Senior Associate Athletics Director for Academics, you will support the Academic Support Program for Student-Athletes (ASPSA) in coordinating daily operations, managing communications, and serving as a liaison between key academic and athletic stakeholders. As the primary administrative partner to the Assistant Vice Chancellor, you will be central to ensuring the efficient functioning of ASPSA, which includes more than 125 staff, student workers, and interns.
Key Responsibilities - Coordinate daily operations, workflow, and communications for ASPSA and the Assistant Vice Chancellor.
- Serve as liaison with DASA leadership, Athletics leadership, Enrollment Management, Admissions, Student Information Systems, Human Resources, Finance, and Compliance offices.
- Schedule meetings and appointments, set and manage deadlines, and organize meetings and materials.
- Develop and maintain systems for managing and securely storing large volumes of sensitive data.
- Oversee ASPSA budgets and accounts, including estimating spending, reviewing accounts, and coordinating with DASA and Athletics business offices.
- Provide administrative support for report preparation, presentations, and internal and external communications.
- Manage confidential student data and assist the Eligibility Coordinator in communication with Admissions and other entities.
- Support personnel administration and general office management functions.
If you have strong organizational and interpersonal skills, sound judgment, and the ability to manage complex, sensitive information with discretion, we encourage you to apply.
Other Responsibilities
Qualifications
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.Other Required Qualifications
- Skilled in managing complex workflows, scheduling, and daily operations in an administrative support role.
- Proficiency with productivity and administrative software, such as Microsoft Office (Word, Excel, PowerPoint, Access), Google Workspace (Gmail, Drive, Calendar),
- Experience serving as a liaison across multiple units
- Proven ability to handle sensitive and confidential information with discretion and accuracy.
- Familiarity with budgeting, account review, and coordinating financial data with multiple business offices.
- Ability to create systems for storing data, compile materials for reports and presentations, and conduct research to support leadership decision-making.
Preferred Qualifications
Previous experience as an Executive Assistant
Required License or Certification
N/A
Valid NC Driver's License required
No
Commercial Driver's License Required?
No
Recruitment Dates and Special Instructions
Job Open Date
04/09/2025
Earliest Close Date (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
04/15/2025
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.Special Instructions
Please include a resume, cover letter and contact information for three professional references.
Position Details
Position Number
Position Type
SHRA
Position Classification Band Title
Executive Assistant
Position Classification Band Level
Contributing
Position Classification Salary Range
$ 37,306 - $ 86,062
Salary Grade Equivalency
GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Time Limited Position
No
Time-Limited Appointment Length (if applicable)
Department Id
240201 - Academic Support Program for Student Athletes
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at or
.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.