Job Title: Executive Assistant
Work Location: New York, 10577
Shift Available: Mon to Fri
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role involves managing a wide range of administrative functions, requiring confidentiality, initiative, and sound decision-making skills. The ideal candidate will thrive in a fast-paced environment, demonstrating professionalism and efficiency while supporting the executive team's operational needs.
Preferred Qualifications:
Experience in a highly matrixed organization, demonstrating flexibility and adaptability.
Strong organizational and time management skills, with attention to detail.
Ability to work independently with minimal supervision while maintaining accountability.
Key Responsibilities:
Provide high-level administrative support, including managing calendars, scheduling meetings, and arranging conference calls.
Prepare reports, handle information requests, and perform research as needed to support executive decision-making.
Manage travel arrangements, including itinerary planning and accommodations.
Draft, review, and manage correspondence, ensuring accuracy and professionalism.
Coordinate and schedule meetings, including preparation of agendas, materials, and follow-up on action items.
Maintain confidentiality and exercise discretion in handling sensitive information.
Support departmental activities and goals by adapting procedures and processes as needed.
Foster strong working relationships across all levels of the organization, including senior management and external stakeholders.
Assist with expense reporting and basic financial administration.
Required Qualifications:
Minimum of 3 years of experience in an Executive Assistant or Administrative Assistant role.
High school diploma or GED required; Bachelor's degree preferred.