Executive Assistant

The Garay-Michaud Team at SERHANT. is seeking a full-time, in-person Executive Assistant to support Jake Garay - a top-producing real estate broker and the founding agent for SERHANT. in the Hudson Valley. This is not your average admin job. It's a dynamic, high-impact opportunity to step into a key operational role and work directly with a growth-driven leader at the forefront of real estate innovation. As our Executive Assistant, you'll be the backbone of our operations - managing calendars, communication, internal systems, and follow-through across the team. You'll help keep our fast-moving team aligned, organized, and on track as we scale toward our ambitious goals. You'll also gain insider exposure to real estate strategy, team leadership, and the systems that drive a $100M+ per year real estate sales business. We operate with a mindset of Extreme Ownership, Innovation, and Growth, and we're looking for someone who thrives in a fast-paced, high-expectation environment. You'll be surrounded by motivated professionals and a team that values high standards, creative thinking, and personal development. What Makes Us Different We're not just selling homes - we're advisors transforming how real estate is done. You'll work directly with a recognized leader in the tri-state market and a founding member of SERHANT's national expansion. Our team is deeply rooted in the Hudson Valley and Westchester, with a client-first, service-obsessed culture. We're scaling quickly - this is a chance to be part of something big, bold, and growing.
• Benefits Perks
• Competitive salary based on experience, with growth potential
• Career development and exposure to high-level business strategy
• A collaborative, high-performance team environment
• Team events, training, and community involvement
• A role with purpose, autonomy, and room for upward mobility Responsibilities: Calendar Scheduling Management
• Proactively structure and protect Jake's calendar week-to-week
• Block time for meetings, strategy, and priorities
• Serve as the point of contact for agents and vendors to schedule meetings Communication Management
• Monitor Jake's email and inboxes; prioritize follow-ups
• Keep communication flowing with agents, clients, attorneys, and partners
• Manage texts, DMs, voicemails, and ensure nothing falls through the cracks Meeting Support Follow-Up
• Attend all internal meetings to take notes and track next steps
• Share meeting summaries, recordings, and relevant docs
• Sit in on leadership calls to support accountability and action Project Task Management
• Assist with execution of systems, SOPs, and initiatives
• Maintain project lists, track priorities, and keep the team aligned
• Act as a bridge between Jake and leadership Marketing Content Execution
• Coordinate listing marketing, video shoots, and campaign rollouts
• Liaise with internal media teams
• Support events, brand activations, and new marketing ideas Operational Admin Support
• Collaborate with Transaction Coordinator and learn internal systems
• Assist with hiring, onboarding, and CRM management
• Organize documents, contacts, and backend operations Logistics Field Support
• Coordinate client gifting, event logistics, and listing materials
• Occasionally attend inspections, pick up signage or open properties
• Be available locally - this is a full-time, in-person role Growth Business Development
• Support recruiting and outreach as we expand the SERHANT brand
• Assist with appointment setting, prospecting, and talent acquisition Qualifications: Required:
• Minimum 2 years of full-time experience as an Executive Assistant, Operations Manager, or in a similar support role
• Must be available to work on-site, Monday-Friday, 9 AM-6 PM in Poughkeepsie, NY
• Demonstrated experience with calendar management, scheduling, and inbox oversight
• Strong proficiency with Google Workspace (Gmail, Google Calendar, Docs, Sheets, etc.)
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Strong interpersonal and written communication skills
• Comfortable handling confidential information with discretion
• Legal authorization to work in the United States
• Reliable transportation and ability to attend meetings, run local errands, or open properties as needed Preferred:
• 3+ years supporting a high-performing executive, entrepreneur, or real estate professional
• Experience with CRM systems (Follow Up Boss preferred), SiSu, or other transaction/project management platforms
• Background in real estate, marketing, sales, or luxury client services
• Familiarity with the Hudson Valley and/or Westchester real estate markets
• Strong alignment with our core values: Extreme Ownership, Growth-Obsessed, Client-First, Innovation, High Standards, and Accountability Compensation: $50,000 - $70,000 yearly

• Calendar Scheduling Management
• Proactively structure and protect Jake's calendar week-to-week
• Block time for meetings, strategy, and priorities
• Serve as the point of contact for agents and vendors to schedule meetingsCommunication Management
• Monitor Jake's email and inboxes; prioritize follow-ups
• Keep communication flowing with agents, clients, attorneys, and partners
• Manage texts, DMs, voicemails, and ensure nothing falls through the cracksMeeting Support Follow-Up
• Attend all internal meetings to take notes and track next steps
• Share meeting summaries, recordings, and relevant docs
• Sit in on leadership calls to support accountability and actionProject Task Management
• Assist with execution of systems, SOPs, and initiatives
• Maintain project lists, track priorities, and keep the team aligned
• Act as a bridge between Jake and leadershipMarketing Content Execution
• Coordinate listing marketing, video shoots, and campaign rollouts
• Liaise with internal media teams
• Support events, brand activations, and new marketing ideasOperational Admin Support
• Collaborate with Transaction Coordinator and learn internal systems
• Assist with hiring, onboarding, and CRM management
• Organize documents, contacts, and backend operationsLogistics Field Support
• Coordinate client gifting, event logistics, and listing materials
• Occasionally attend inspections, pick up signage or open properties
• Be available locally - this is a full-time, in-person roleGrowth Business Development
• Support recruiting and outreach as we expand the SERHANT brand
• Assist with appointment setting, prospecting, and talent acquisition

Compensation:
$50,000-$70,000 per year