Executive Assistant, NE PHILLY - ONSITE, $60,000-$70,000 - PERMANENT
Join a leading store fixture manufacturing company known for its craftsmanship, innovation, and commitment to operational excellence.
Executive Assistant - Responsibilities
- Provide high-level administrative support to the CEO, EVP, and HR Manager, including calendar management, travel coordination, and meeting preparation.
- Serve as a liaison between executive leadership and internal/external stakeholders with professionalism and discretion.
- Draft and prepare reports, presentations, memos, and other documents for leadership.
- Support project coordination efforts including meeting agendas, tracking follow-ups, and ensuring timely execution of action items.
- Assist the HR Manager with scheduling interviews, maintaining personnel files, coordinating employee events, and supporting onboarding and timecard review.
- Track missed punches, approvals, and corrections; maintain the PTO calendar across departments.
- Support documentation and communication related to safety meetings, plant walkthroughs, and continuous improvement initiatives.
- Handle sensitive information with discretion and maintain confidentiality at all times.
Executive Assistant - Requirements
- Proven experience as an Executive Assistant or in a similar role supporting multiple executives.
- Experience in a manufacturing or industrial setting preferred.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); ERP experience is a plus.
- High level of integrity and discretion with confidential information.
- Adaptability and resourcefulness in a fast-paced, deadline-driven environment.
Schedule:
Onsite role, Monday through Friday, standard business hours.
Perks:
Work in a close-knit, fast-paced manufacturing environment with leadership visibility, competitive salary, and the opportunity to support both executive and HR functions.