Make a Real Difference: Executive Assistant to Managing Partner at Award-Winning Personal Injury Law Firm
Are you a highly organized, proactive, and personable executive assistant looking for a role where your contributions truly matter? Join the Quinn Law Group, a thriving and respected plaintiff's personal injury law firm in the heart of Philadelphia. We're passionate advocates for individuals and families in Pennsylvania and New Jersey who have suffered injuries or wrongful death, and we're seeking an exceptional Executive Assistant to support our Managing Partner in making a tangible difference in their lives.
Why You'll Love Being Part of the Quinn Law Group:
- Impactful Work: Be at the center of life-changing legal work. You'll directly support the Managing Partner in ensuring our practice runs smoothly, empowering us to secure the justice and compensation our clients deserve.
- Growth-Oriented Environment: We believe in investing in our team. This is a fantastic opportunity to expand your administrative and business management skills within a dynamic and supportive legal setting.
- Collaborative & Supportive Culture: Join a close-knit team where open communication and mentorship are valued. You'll work directly with our dedicated Managing Partner and alongside experienced, passionate attorneys.
What You Would Do as an Executive Assistant:
As the Executive Assistant to our Managing Partner, Sean Quinn, you'll be the backbone of his daily operations, playing a crucial role in the firm's overall success. Your responsibilities will include:
Executive Support:
- Providing seamless and comprehensive administrative support to the Managing Partner.
- Masterfully managing a complex calendar, prioritizing appointments and deadlines.
- Handling phone calls and correspondence with professionalism and discretion.
- Creating polished presentations and important documents.
- Maintaining organized and efficient filing systems (both digital and paper).
Project Management:
- Preparing and distributing insightful daily reports from Smart Advocate and other key software.
- Proactively tracking and managing critical deadlines and firm initiatives.
- Collaborating on cross-functional projects with our marketing and legal teams.
- Implementing and refining efficient office procedures.
Financial Management:
- Managing basic bookkeeping tasks and tracking expenses accurately.
- Processing and sending payments to vendors and partners.
- Preparing detailed expense reports and reimbursement requests.
- Providing support to billing operations as needed.
Client & Community Engagement:
- Coordinating with satisfied clients to gather valuable Google reviews and testimonials.
- Nurturing relationships with key referral sources.
- Managing the distribution of client and partner appreciation items.
- Representing the firm professionally at community events.
- Supporting our firm's community engagement initiatives.
Marketing & Media Coordination:
- Collaborating effectively with marketing teams on campaigns and events.
- Managing limited social media content for the firm.
- Supporting and coordinating email marketing efforts.
- Proofreading and editing marketing materials with a keen eye.
- Monitoring media mentions and identifying potential opportunities.
Vendor Management:
- Liaising with external service providers to ensure smooth operations.
- Managing office subscriptions and essential services.
- Negotiating with vendors to secure optimal pricing and value.
- Ensuring the quality of services delivered.
What We Are Looking For in a Candidate:
- Proven Experience: A solid track record as an executive assistant, office administrator, and/or other similar role/experience.
- Professionalism: Experience in a professional services environment is highly valued.
- Technical Proficiency: Mastery of the Microsoft Office Suite is essential. Experience with CRMs, case management software (like Smart Advocate), and financial management software is a significant advantage. Basic bookkeeping skills and social media platform knowledge are also beneficial.
- Exceptional Organization: Outstanding organizational and time management skills with the ability to prioritize effectively in a fast-paced environment.
- Resourcefulness & Proactivity: A proactive approach to anticipating needs and creatively solving problems.
- Adaptability & Flexibility: The ability to thrive in a dynamic environment with changing priorities and a willingness to take on diverse responsibilities.
- Superior Communication: Excellent written and verbal communication skills with a professional and engaging demeanor.
- Emotional Intelligence & Diplomacy: Empathy and emotional intelligence in all interactions, with the ability to handle sensitive situations with diplomacy and tact.
- Discretion & Integrity: Impeccable discretion when handling confidential information.
- Self-Motivation: A strong work ethic and the ability to work independently.
- Business Acumen: An understanding of business process improvement and a customer-centric approach. Experience with event coordination, copywriting/editing, and basic data analysis is a plus.
What We Offer:
- Competitive compensation package with a base salary ranging from $55,000 to $70,000 plus performance bonuses.
- Comprehensive benefits including health, dental, and vision coverage.
- 15 days PTO plus paid holidays and volunteer days.
- Professional development allowance.
- Modern and state-of-the-art office in the Society Hill section of Philadelphia.
Ready to Make a Meaningful Impact?
If you are a highly motivated and skilled executive assistant who is eager to contribute to a thriving legal practice that makes a real difference in people's lives, we encourage you to apply.
To Apply: Please submit your resume here on this platform and/or directly via email to .
Quinn Law Group proudly maintains a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds.