Executive Assistant

Position Title: Executive Assistant

Reports To: Executive Leadership Team

Employment Type: Full-time, Exempt

Salary Range: $65,000 - $80,000

About Elevate Charter Schools

Elevate Charter Schools (ECS) is a growing charter management organization dedicated to providing an exceptional educational experience for students in traditionally underserved and marginalized communities. At Elevate, we believe in the power of education to transform lives, and we are committed to developing the academic potential, character, and social-emotional growth of our students. Our mission is to deliver a rigorous, personalized, and holistic education that equips every child with the knowledge, skills, and values they need to succeed in school and beyond. We currently operate Booker T. Washington Academy (BTWA) Elementary and Middle Schools in New Haven, CT, and are excited to incrementally expand our reach with future school-sites and partnerships across the state.

As we grow, we remain dedicated to cultivating an environment of inclusion, equity, and excellence. Our growing team is motivated by a shared sense of purpose: to offer families in our communities a school choice that empowers students to thrive and reach their full potential in an ever-changing, multicultural world.

About the Opportunity

Elevate Charter Schools (ECS) seeks an experienced, proactive, and highly organized Executive Assistant to provide strategic and high-level administrative support to the CEO and the Executive Leadership Team.

This is an integral role in supporting Elevate's organizational goals as we expand and strengthen our reach and impact across the state. In this role you will work closely with key leaders to ensure the smooth operation of day-to-day functions, manage critical projects, and assist in the execution of strategic initiatives that drive Elevate's vision forward.

As the Executive Assistant, you will be a trusted partner to the leadership team, acting as a critical point of support between executives, departments, and external stakeholders. You will be expected to manage complex and confidential matters with discretion, anticipate needs, and streamline processes to maximize efficiency and effectiveness. In this fast-paced, high-growth environment, your ability to manage competing priorities and coordinate across multiple projects will be key to supporting Elevate's continued success and impact.

The Executive Assistant will provide high-level administrative and strategic support to the executive leadership team, with a primary focus on supporting the CEO. This role requires a highly organized, detail-oriented, adaptable, and proactive individual who can handle complex tasks, manage confidential information, and maintain effective communication across all levels of the organization. The successful candidate will act as a trusted partner, ensuring the executive's day-to-day operations run smoothly while anticipating their needs and priorities.

Key Responsibilities of the Role

As our new Executive Assistant, you will be primarily responsible for:

Executive Support
•  Calendar Management: Oversee and optimize the C-Level calendars, ensuring that time is allocated effectively to support the organization's strategic goals, balancing internal and external commitments. Prioritize meetings, calls, and appointments to maximize productivity.
•  Communication: Prepare and review written communication (emails, memos, presentations, and reports) on behalf of the CEO and executive leaders, ensuring clarity and professionalism. Serve as the primary point of contact for internal and external communications on behalf of the leadership team.
•  Confidentiality: Handle sensitive and confidential information with discretion, maintaining a high level of professionalism and trust.
•  Logistics: Coordinate travel, meetings, and events for the CEO and other executive leaders, ensuring all details are managed with precision. Project Management & Strategic Support
•  Project Oversight: Track and support strategic initiatives, including cross-departmental projects, partnerships, and key performance indicators. Collaborate with teams to ensure progress and deadlines are met.
•  Special Projects: Take ownership of special projects, providing logistical and strategic support as needed. This may include researching best practices, compiling data, and assisting in the preparation of presentations for key stakeholders.
•  Board & Executive Meetings: Assist in the preparation and execution of board meetings, executive meetings, and industry events. Take detailed notes, track follow-up action items, and ensure timely completion. Organizational Support & Office Management
•  Office Coordination: Ensure the executive office is organized and efficient, including managing office supplies, equipment, and other administrative needs for the leadership team.
•  Cross-Functional Collaboration: Communicate with other teams across Elevate to ensure smooth communication and coordination. Maintain systems for tracking organizational priorities, ensuring that key milestones are consistently met. Qualifications of the Ideal Candidate

Education & Experience
•  A Bachelor's degree or extensive and equivalent experience in a relevant field.
•  A minimum of 5+ years of experience supporting senior executives, preferably in fast-paced or high-growth organizations.
•  Proven success in managing multiple priorities in dynamic, fast-paced, and mission-driven environments. Skills & Competencies
•  Exceptional Organizational Skills: Ability to juggle competing priorities while maintaining a high level of attention to detail and meeting deadlines.
•  Advanced Communication Skills: Strong written and verbal communication skills; adept at drafting professional documents and engaging with diverse internal and external stakeholders.
•  Project Management: Ability to manage multiple projects simultaneously, with a keen eye for detail, organization, and a focus on achieving excellent results. Experience with project management tools (Asana, Trello, etc.) is a plus.
•  Technology Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools. Experience with project management software or CRM systems is a plus.
•  Discretion and Integrity: Comfortable managing confidential and sensitive matters with the utmost discretion and professionalism. Personal Attributes
•  Proactive & Solutions-Oriented: Anticipates needs and acts quickly to resolve issues before they arise. Comfortable working independently with minimal supervision.
•  Adaptable & Resilient: Thrives in a fast-paced, evolving environment. Can be flexible and shift gears as priorities change.
•  Professional Demeanor: Polished, calm, and approachable with a positive attitude and the ability to interact with individuals at all levels of the organization.
•  Mission-Driven: Passionate about Elevate's mission to provide educational equity and support underserved communities. Strong commitment to the organization's values of inclusion, excellence, and accountability. Additional Requirements
•  Ability to work outside regular office hours as needed to support executive schedules, meetings, and deadlines.
•  Willingness to travel between Elevate campuses in New Haven, Hamden and Danbury, as necessary. (with potential for additional travel to organizational events and future school sites as well).
•  A high degree of flexibility and frequent, reliable and on-demand travel across multiple campuses and sites to support with administrative tasks, event planning and project management.
•  A valid driver's license and consistent access to a personal vehicle Compensation and Benefits

At Elevate Charter Schools, we are committed to ensuring fair and equitable compensation based on the skills and qualifications required for the role. Our salaries are set through a lens of equity, and based on an individual's skills, education, and years of experience relevant to the role.

The salary range for the Executive Assistant position is $65,000 to $80,000, commensurate with experience and qualification, and reflective of the responsibilities and expertise needed to succeed in this position. Final salary may be adjusted based on experience and qualifications.

In addition to competitive compensation, Elevate offers a range of comprehensive benefits packages to all regular, full-time employees at a competitive value.

Location and Travel Requirements

This position is primarily based in New Haven, CT, with the potential for travel to support organizational events and to visit current and future school sites across the region as needed.

The Executive Assistant role is highly dynamic and responsive to the evolving needs of our Executive Leadership Team and broader network. While there may be an opportunity for a hybrid schedule-typically involving 3-4 in-person days and 1-2 remote days per week- remote work will be determined at the discretion of the Executive Leadership Team and may vary based on weekly priorities and evolving organizational needs.

Given the cross-functional nature of this role, frequent and occasionally unplanned travel between sites is required. Therefore, a valid driver's license and consistent access to a personal vehicle are essential for success in this position.

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