We are seeking an Executive Assistant to support our C- Suite executives and the office operations in our office in New Haven, CT. This role requires a team player who is motivated to help their colleagues and enjoys working collaboratively on a variety of projects. The successful candidate will be a problem solver with excellent communication and interpersonal skills, who can adapt to changing circumstances. The successful candidate will demonstrate a positive, can-do attitude; integrity; and flexibility to contribute to multiple workstreams as needed.
Responsibilities
- Support the C-Suite executive team in day-to-day scheduling, travel planning, expense report management, and other requests
- Coordinate logistics for Board meetings and schedules
- Coordinate calls and meetings with investors, pharmaceutical companies and bankers
- Manage team's attendance at external financial, medical and scientific meetings
- Coordinate legal and contracting reviews
- Prepare and organize meeting materials, presentations, and agendas
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate
- Draft and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism
- Manage and distribute confidential information with discretion
- Assist with special projects and initiatives as assigned, conducting research, gathering data, and preparing reports
Qualifications and Experience
- Bachelor's degree required
- 7+ years of related experience, in executive administration, management, operations, or a related field
- Proven experience in operations and administration roles, preferably in a fast-paced environment
- Excellent leadership and management skills
- Exceptional organizational and problem-solving abilities, with keen attention to detail
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders
- Proficiency in Microsoft Office 365, comfortability learning new technologies, and strong writing skills are also preferred
Compensation
The estimated salary range for this position is $105,000-$140,000. Actual compensation will be dependent on candidate experience and other factors. The compensation will also include an annual bonus and equity.