Job Title: Executive Assistant to the CEO
Location: Mt. Vernon, NY
Employment Type: Full-Time
About
The client is a dynamic and fast-growing leader in the construction industry, proudly serving the Mt. Vernon and greater Tri-State area. Known for our commitment to quality, innovation, and safety, we specialize in delivering high-profile commercial, residential, and infrastructure projects. Our team thrives in a fast-paced environment where integrity and excellence are non-negotiable.
As we continue to grow, we are seeking a highly organized, proactive, and discreet Executive Assistant to the CEO to support the day-to-day operations of our leadership team.
Position Summary
The Executive Assistant (EA) will serve as the right hand to the CEO, providing high-level administrative support, managing schedules, coordinating internal and external communications, and ensuring efficient workflow across executive initiatives. This role requires a high level of professionalism, discretion, and the ability to thrive in a fast-paced, construction-oriented business environment.
Key Responsibilities
- Manage and maintain the CEO's complex calendar, scheduling meetings, site visits, and travel arrangements.
- Prepare correspondence, presentations, and reports on behalf of the CEO.
- Coordinate internal meetings, take minutes, and follow up on action items.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Support project documentation tracking and executive summaries.
- Handle confidential information with the utmost discretion.
- Assist with personal tasks and errands when required (limited but may be needed).
- Organize company events, board meetings, and leadership off-sites.
- Liaise with department heads to facilitate cross-functional collaboration.
- Proactively identify ways to improve administrative processes and enhance executive efficiency.
Qualifications & Skills
- Proven experience as an Executive Assistant, Administrative Manager, or similar role (5+ years preferred).
- Experience in the construction or real estate industry is a strong asset.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently, prioritize tasks, and meet deadlines.
- Professionalism, discretion, and strong attention to detail are essential.
- Familiarity with project management software (e.g., Procore, Smartsheet, or similar) is a plus.
Work Environment & Benefits
- Full-time, on-site role based in our Mt. Vernon headquarters.
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and company holidays.
- Opportunities for growth within a dynamic and respected construction firm.