Executive Assistant If you like to work with people in a family atmosphere, enjoy great benefits and provide unequaled personal service to every customer, consider a career with Bell Bank.
Company Information: Bell Bank was founded in 1966 and headquartered in Fargo, North Dakota. It is the largest family-and employee-owned bank in the upper Midwest, and one of the largest in the nation, with assets of more than $13 billion. Bell Bank has full-service banking locations in North Dakota, Minnesota and Arizona. Bell has empowered more than $30 million in charitable giving through its unique Pay It Forward initiative, through which every employee chooses each year how to help individuals, families and organizations in need.
Bell Bank has been recognized as a top workplace by American Banker, Forbes and Fortune.
If you want to work for an established, growing, forward-looking organization with world-class employees, this is the place for you. Let Bell Bank be your destination workplace.
Bell's Values As stewards, dedicated to the growth and reputation of this independently owned organization, we are committed to:
- Promoting and sustaining our family atmosphere.
- Providing unequaled personal service to each and every customer.
- "Paying it forward" by giving back to the communities we serve.
Our Bottom Line Happy Employees. Happy Customers.
Job Summary The executive assistant is responsible for providing administrative support for designated member(s) of the senior management team and/or executive officers. This position produces high-quality, professional support that is accurate, complete and fulfills the intended purpose for presenting a positive image to employees and customers. This position will coordinate and manage executive scheduling, prepare meeting materials, develop and distribute reports, and assist with a variety of other administrative support tasks. Due to the nature of this position, must maintain a high level of confidentiality.
Responsibilities - Assist with the preparation of agendas, reports and presentation materials to be included in various meetings. Attend meetings and record meeting minutes as needed.
- Assist the Executive Officers and other officers of Bell Bank in expediting service to the customer.
- Assist with company event planning and community involvement opportunities.
- Assist with administrative and word processing projects for executive officers.
- Schedule meetings, maintain calendar(s) and assist with email inbox management through Microsoft Outlook.
- Prepare, analyze and distribute reports, ensuring accuracy and timely delivery for various bank groups, including board of directors and executives.
- Arrange meeting space, food and beverages for various group meetings when needed.
- Provide telephone coverage for the administration officers and handle such calls in a professional and courteous manner.
- Coordinate and book travel arrangements within company guidelines.
- Submit invoices for payment and complete expense reimbursements.
- Coordinate and participate in various off-sites, meetings and conferences.
- Monitor and manage subscription and organization membership renewals.
- Facilitate the distribution of event tickets to customers (sports, concerts, theater, etc.).
Bell Bank Culture, Policy and Accountability Standards: - Know by name and face as many customers and employees as possible, calling them by name as often as possible.
- Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards.
- Know, understand, and live the company values and bottom line.
- Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations.
- All employees are responsible for information security, including compliance with policies and standards which protect sensitive information.
- Prompt and reliable attendance.
- Perform other duties as assigned.
Education, Experience, and Other Expectations - Bachelor's degree preferred.
- Three years of experience in providing administrative support to management in a corporate environment preferred.
- Knowledge of accounting procedures and financial reporting practices preferred.
- Proven experience taking direction from multiple sources and supporting individuals that are onsite and remote.
Skills and Knowledge - Proficient computer navigation skills using a variety of software packages including Microsoft applications such as WebEx, Word, Excel, and PowerPoint.
- Strong and effective verbal and written communication skills.
- Excellent organizational and time management skills with high attention to detail and accuracy.
- Excellent analytical, decision-making and effective problem resolution skills.
- Ability to work productively and efficiently with limited supervision.
- Ability to manage and multitask in a high-volume work flow with multiple priorities, interruptions and possible short-term deadlines.
Bell Bank provides competitive compensation and an excellent benefits package.
Bell Bank Equal Opportunity Employer