Executive Assistant to the CEO
Miami, FL (On-site, with potential hybrid flexibility)
Syntax Talent Solutions is seeking an Executive Assistant in Miami, FL. My client, a leading financial services firm in Miami, FL, is seeking a highly skilled Executive Assistant to support the Chief Financial Officer (CFO) and two Vice Presidents (VPs). This is a fast-paced, high-exposure role requiring exceptional organizational skills, professionalism, and discretion.
Key Responsibilities:
- Provide high-level administrative support to the CFO and two VPs, including calendar management, meeting coordination, and travel arrangements.
- Conduct research and compile reports to support executive decision-making.
- Prepare, edit, and format board presentations, investor materials, and executive reports.
- Manage board meeting preparations, including assembling materials, drafting minutes, and liaising with board members.
- Coordinate complex international and domestic travel, ensuring seamless logistics.
- Plan and execute company events, leadership offsites, and investor meetings.
- Serve as a key point of contact between executives and internal/external stakeholders.
- Handle confidential and time-sensitive information with the utmost discretion.
- Assist with special projects and strategic initiatives as needed.
Qualifications:
- 5+ years of experience providing C-suite support, preferably in financial services or a corporate environment.
- Bachelor's degree required.
- Strong experience in research, board presentations, and supporting high-level executives.
- Experience coordinating international travel and managing board-related responsibilities.
- Exceptional written and verbal communication skills.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business productivity tools.
- Experience with software such as Concur, DocuSign, Cvent, and or similar is a huge plus.
- Professionalism, discretion, and a proactive approach to problem-solving.
Benefits & Work Environment:
- Competitive compensation DOE and benefits package.
- On-site role with the potential for hybrid flexibility in the future.
- Opportunity to work closely with senior leadership in a dynamic, growth-oriented firm.