ALEXIS is seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO & Creative Director.
This role demands impeccable attention to detail, the ability to anticipate needs, and the agility to manage shifting priorities under pressure.
As a trusted right hand to the CEO and founders, you will oversee high-level communications, and critical business operations in a high-expectation, high-stakes environment where tight deadlines and adaptability are the norm.
This is an opportunity for someone who thrives in a high-pressure luxury fashion industry and can operate with efficiency, discretion, and precision at all times.
Location: Miami Full-Time
Reports to: CEO & Founders
Key Responsibilities
Executive Support & High-Stakes Schedule Management
- Own and optimize the CEO's calendar, ensuring seamless scheduling of meetings, key deadlines, and business-critical commitments while maintaining accurate records of crucial dates.
- Proactively manage time and priorities, balancing competing demands with precision and efficiency.
- Coordinate all travel arrangements, handling itinerary changes and last-minute adjustments with discretion.
- Anticipate and organize upcoming events and engagements, ensuring seamless execution based on the CEO's schedule.
Talent Acquisition & Hiring Oversight
- Scout, evaluate, and secure top talent across all departments, ensuring alignment with company needs.
- Maintain accurate logs of strong candidates for future opportunities and proactively seek potential replacements for key roles.
- Implement cost-effective recruitment strategies, identifying the best methods for attracting top-tier talent.
- Review and negotiate recruitment agency contracts to ensure the most competitive terms.
- Manage interview coordination, candidate evaluations, and follow-ups with efficiency and professionalism.
- Proactively source qualified interns for each department, identifying emerging talent to strengthen the team.
- Oversee all aspects of onboarding, including paperwork, healthcare applications, relocation assistance, and travel logistics for interviews.
- Stay ahead of industry trends and top talent movements, ensuring ALEXIS remains competitive in attracting the best professionals.
High-Level Communication & Stakeholder Liaison
- Serve as the CEO's first point of contact, filtering and prioritizing all internal and external communications.
- Draft and manage confidential correspondence on behalf of the CEO.
- Act as a gatekeeper, escalating urgent matters and deflecting non-essential distractions.
Project Execution & Critical Business Support
- Oversee and drive the execution of high-impact projects, ensuring strict adherence to deadlines, budgets, and strategic goals.
- Collaborate with cross-functional teams to maintain operational efficiency and streamline execution.
- Take full ownership of event planning and execution for all company-related events, ensuring seamless coordination and flawless delivery.
- Assist in store buildouts and openings, managing contractors and vendors to ensure timely execution, quality control, and material approvals.
- Support brand initiatives and project-based activations, ensuring alignment with business objectives and creative vision.
Administrative Operations & Office Management
- Oversee expense reports, contract reviews, document control, lease agreements, and executive administrative tasks with precision and accuracy.
- Manage employee onboarding, insurance contracts, background checks, and compliance documentation, ensuring seamless operations.
- Resolve disputes, support teams, and coordinate vendor management to maintain smooth business functions.
- Maintain strict calendaring of key dates and deadlines, proactively tracking critical business milestones.
- Handle sensitive information with the highest level of confidentiality and professionalism.
- Ensure daily office operations run efficiently, addressing any challenges with a proactive, solution-oriented approach.
Qualifications & Skills Required
- 7+ years of Executive Assistant experience in a fast-paced, high-pressure environment, preferably within fashion, luxury, or creative industries.
- Proven ability to manage high-stakes schedules, complex logistics, and demanding priorities.
- Exceptional communication skills, with the ability to navigate VIP interactions and high-level stakeholder relationships.
- Mastery of Microsoft Office, Google Workspace, and project management tools.
- Highly organized, resourceful, and able to think three steps ahead.
- Discretion and professionalism in handling confidential matters.
Who Will Excel in This Role?
- A fast-thinking, solution-oriented professional who thrives under pressure.
- Someone who can manage chaos with structure and precision.
- An expert communicator who can handle high-stakes interactions with confidence.
- A highly organized, detail-oriented individual who never lets anything slip through the cracks.
If you thrive under pressure, operate with precision, and have the skills to support a high-powered CEO in a fast-paced luxury brand, we'd love to hear from you.