Job Title: Executive Assistant to CNO - Hospital Administration
Location: Marlborough, MA (Onsite)
Duration: 3 Months
Shift Schedule: Monday to Friday, 7:30 AM - 4:00 PM EST
Job Type: Contract
Job ID: About Sigma, Inc. (Staffing Agency) Sigma, Inc. is a trusted staffing agency specializing in placing highly skilled professionals in key roles within the pharmaceutical, healthcare, and medical device industries. We partner with top-tier companies to deliver expert talent across a wide range of critical functions, including executive support and hospital administration. Our candidates benefit from competitive compensation, valuable experience, and opportunities to contribute to meaningful projects within respected healthcare organizations.
Position Overview: Executive Assistant to CNO Sigma, Inc. is currently seeking an experienced Executive Assistant to support the Chief Nursing Officer (CNO) at a busy hospital in Marlborough, MA. This onsite, 3-month contract position offers a unique opportunity to provide high-level administrative and team leadership support in a fast-paced hospital administration department.
Job Summary: - The Lead Executive Assistant is responsible for oversight of department scheduling, coordination of day-to-day work activities of assigned administrative staff, and related administrative processes to ensure the efficient operations within the department.
- Responsible for overseeing the team dynamics of the administrative support depart; including leading, motivating and developing the members of the team.
- Has knowledge of all functions performed by team members and distributes and monitors the flow of work to assigned staff. Assesses flow and implements adjustments to maximize efficiency within the department. Acts as a resource for the team.
Job Responsibilities: - Distributes and monitors the flow of work for an assigned group of employees. Provides training, guidance, and technical assistance to employees within the assigned work area. Assists management in assuring that assigned employees are provided with appropriate resources, materials, and methods. Provides recommendations to management for the most efficient utilization of assigned personnel. Relays work instruction from management.
- Leads team meetings to review workload and assignments and works with staff to resolve issues and foster process improvements. Coordinates regular development opportunities as a team and for individual members.
- Works with management to coordinate staff time off and vacation schedules.
- Reviews all work performed by assigned staff to ensure completeness and quality. Provides information and recommendations regarding employee performance to management. May be responsible for interviewing candidates. Responsible for onboarding new employees and other human resources related activities for the department.
- Maintains knowledge of procedural, operational, policy, and system changes and effectively communicates changes to the staff. Participates in creating and maintaining policies, procedures, and/or manuals for the department. Makes recommendations to management.
- Acts as point person for the department - including identifying problems and recommending corrective action to management; maintaining and ordering supply inventory; monitoring maintenance of department equipment/facilities, including administrative conference rooms.
- Participates in performance improvement initiatives and demonstrates the use of lean and quality improvement in daily operations.
Job Requirements: - HS/GED Required. Associates or Bachelors degree preferred
- Experience as a Sr level Admin Assistant or Executive Assistant to C-Suite executive leadership. 5+ years preferred
- Strong proficiency with Microsoft Office Suite
- Workday experience strongly preferred , as clients expense reports will be generated and reviewed through that platform
- Prior experience in Team Building and developing staff
- Must have excellent skills in diplomacy, discretion, tact, and proper judgment.
- Must have a great attitude with positive approach to people and tasks.
- Strong analytical and organizational skills, with strong business judgement. Strong attention to detail.
- Must have ability to prioritize workload of competing importance and multi-task.
- Must have ability to adhere to an expectation of complete confidentiality on all business matters.
- Must have excellent keyboarding skills and be proficient in Microsoft products (Excel, Word, PowerPoint).
- Advanced technical, computer, and internet skills, including video/virtual conferencing software.
- Must have prior experience managing projects and be confident in handling new tasks.
- Must have broad understanding of hospital policies and practices.
- Must be able to work independently, as well as working with others in a team environment assisting when necessary.
- Must have excellent communication skills with the ability to network effectively with peers.
- Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.a
Why Work with Sigma, Inc.? - Access to leading contract roles in high-demand industries
- Work with top-tier healthcare organizations and hospital systems
- Competitive compensation and a supportive agency partnership
- Opportunities to contribute to meaningful initiatives that impact patient care
How to Apply If you are an experienced Executive Assistant looking to join a dynamic hospital administration team, apply now with your resume. Sigma, Inc. is committed to matching exceptional professionals with outstanding opportunities.
Sigma, Inc. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.