Description
We're looking for a detail-driven, emotionally intelligent, and laser-focused Executive Assistant (EA) to support a high-performing CEO with big vision, high standards, and a full plate.
This isn't your typical assistant role. The right person will become the gatekeeper, time protector, and operational sidekick to a leader who needs help managing intensity, staying grounded, and finding better work-life balance.
Key Responsibilities
- Calendar Management: Own the CEO's schedule with precision-protect time, build buffers, and prioritize what truly matters.
- Inbox & Communication: Filter, delegate, and respond on the CEO's behalf-clear, professional, and efficient.
- Project Coordination: Track deadlines, keep deliverables moving forward, and follow up with stakeholders via tools like
- Document Prep: Draft and organize contracts, HR forms, and operations-related paperwork.
- CRM Support: Maintain and organize client data in HubSpot; pull quick metrics and reporting.
- Workflow Optimization: Spot inefficiencies, suggest improvements, and help build smarter systems.
What We're Looking For
- Experience: 3+ years in a high-level admin or EA role with a fast-paced, high-stakes executive
- Tech-Savvy: Comfortable with tools like Google Workspace, Microsoft Office, Slack, and HubSpot
- Emotionally Intelligent: Able to anticipate needs, read between the lines, and handle feedback with maturity
- Assertive & Reliable: Confident in setting boundaries, pushing back professionally, and holding your ground when needed
- Organized & Strategic: Thinks ahead, stays calm under pressure, and thrives in high-expectation environments
This Role Is NOT for You If:
- You struggle with feedback or take things personally
- You need a lot of hand-holding or direction
- You aren't comfortable juggling priorities or making independent decisions
But It's PERFECT If You:
- Love being the behind-the-scenes power player
- Are energized by efficiency and solving problems before they start
- Take pride in anticipating needs, staying calm under fire, and making your leader look amazing
Ideal Personality Profile
To ensure alignment, candidates will be required to complete a few personality assessments to help us understand your strengths, communication style, and how you respond under pressure.
Personality & Cognitive Tests (Links Below)
- 16Personalities (Free MBTI-style test)
- DISC Personality Profile (Free Version)
How to Apply
- Complete this short application form
- Upload your resume via application
- Take the personality tests above and upload your results/screenshots
- Include a short Loom video (1-2 mins) via application sharing:
- Why this role resonates with you
- How you've helped a high-achieving leader in the past
- Your superpower when it comes to bringing order and clarity