Executive Assistant

Talent Space, Inc. is looking for a Executive Assistant for one its clients in healthcare domain.

Responsibilities:
Provide direct support to senior innovation and product leaders, helping to maintain clarity, order, and momentum across projects, presentations, and facilities.
Support the daily operations and execution needs of Innovation team.
Finishes every task completely, keeps spaces and systems clean, and instinctively starts anticipating what's needed next-all while keeping communication sharp and focused.
Triage, summarize, and organize email communications
Manage complex calendars, meeting prep, and scheduling logistics
Track and reconcile expenses; handle documentation and follow-ups
Document key action items and ensure follow-through
Provide presentation & document Support as well as Facilities & Office Oversight
Support Agile/Scrum-based project workflows and assist in task tracking using Microsoft Project

• Create flowcharts, diagrams, and basic process visuals using Visio or similar tools

Required Skills:

• Exceptionally organized with a compulsion to finish things properly

• Excellent with Microsoft Office Suite, especially Excel and PowerPoint

• Familiar with Agile/Scrum methodologies

• Skilled at using tools like Microsoft Project and Visio

• Comfortable using tools like ChatGPT to assist with summarizing or drafting

• Strong communication skills; clear, concise, and responsive

• Self-motivated, reliable, and detail-oriented

• Intuitively picks up on working styles and adapts accordingly