Position Overview
We are seeking a proactive and highly organized Executive Assistant to join our growing team. As an Executive Assistant, you will be responsible for coordinating and managing executive scheduling along with office management duties. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
Key Responsibilities
- Effectively manage and coordinate the CEO's and additional executives schedules, including appointments, meetings, and travel arrangements.
- Manage office supplies, equipment, and inventory; place orders as needed.
- Coordinate and facilitate office maintenance and repair activities.
- Managing filing systems and databases, and maintaining employee lists and contact databases.
- Handle incoming calls, emails, and mail; route them to appropriate personnel.
- Ensure office compliance with health and safety regulations and company policies.
- Maintain confidential records and files in compliance with company standards and legal requirements.
- Foster a positive and collaborative office culture.
- Assist in the coordination and management of special projects as assigned by the CEO, including company events.
- Other duties tasks and duties as assigned.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- 5+ years of experience in executive assistant, office management or administrative roles.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive information with discretion and professionalism.
- A proactive attitude with a problem-solving mindset.
Position is 100% Onsite in Foothill Ranch, CA