Title : Exec Assistant-ONSITE
Location: Irvine CA 92614
Duration: 6 Month (s)
Job Descriptions:
- Extensive experience working as an EA.
- Able to be in the Irvine office.
- Understand corporate culture.
- Works well with other EAs within our group.
- Demonstrates initiative.
- Fast learner
- Skilled with PowerPoint, excel, Concur system for both travel and expenses.
- Able to effectively manage VPs calendar
- Team player
- Highly engaged
- Effective communicator
- Meets deadlines for projects/asks
- Proactively asks for assistance to enhance skills to contribute back to the team.
What will a typical workday look like?
Fast paced, never the same; Available if need for EST hours if needed; Check email first thing; Respond to requests and needs ASAP; Support efforts across public affairs; Participate and attend THV GHER onsite internal meetings; Review VPs schedule; manage travel, expenses, meeting requests, schedule meetings, etc.
What will the work schedule be?
Eastern Time Zone for VP support. Flexible days as far as being available (does not need to be available for EST but it's a plus), role will be full time onsite at Irvine, CA campus.
Will you consider remote work?
NO / on campus every day is the expectation - we have wiggle room once they have proven themselves.
What are your top 3 required technical skills?
OUTLOOK, Scheduling, Concur, Executive Admin Skills, knowledge of general meeting requirements (agenda's, name cards, etc.)
What are the applications/systems used in this role?
Outlook, TEAMS, Concur, Sharepoint, Excel, PPT, Word
What soft skills would you like to see in a candidate?
Communicator, problem solver, not afraid to ask for help, team player, professional, knows how to interact with Execs and KOLs, strong work ethic, discreet with confidential information.
What is the business driver behind opening this position?
Large field based team (13) and two VP's that need support to elevate effectiveness. Need a key member of the team that can facilitate coordination and expand impact via their support.
About Mindlance:
Founded in 1999, Mindlance has been ranked as one of the fastest growing US Staffing firms by SIA for 9 consecutive years. We provide workforce solutions to Global 1000 companies in Technology, Engineering, Finance, Clinical Research, Scientific, Digital/Creative/Marketing space.
Mindful of the opportunity gap, we provide balanced solutions for both employers and job seekers-elevating the standards of recruitment practice to a whole new level. Our aim is to make a difference in the lives of job seekers by providing them with opportunities that broaden career horizons and expand skill sets. We take pride in being a strong driver of mindfulness and balance at workplace.
EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."