EXECUTIVE ASSISTANT
Miracle Point is a dynamic and forward-thinking medical device startup incubator that provides one-stop solutions to develop ideas and accelerate new product launches. We are looking for energetic candidates interested in working with an entrepreneurial ethos.
Established from MicroPort 's experience in building businesses, Miracle Point is focused on nurturing ideas and products that include devices for coronary interventions, respiratory support, women's health monitoring, and many more. We leverage our decades of experience with product launches around the globe to provide support ideation and commercialization. We have had success supporting initiatives from initial conceptualization to successful commercial launch and finally public market capitalization or acquisition.
Currently we are looking for an Executive/Operations Assistant to assist in various parts of the business including support to help expand the Miracle Point footprint within the United States.
The individual in this role will be a problem-solver, and need to coordinate between various cultures and teams around the world including those located in Shanghai, Hong Kong, the European Union, and the United States. These may include short-term solutions in scheduling conflicts and more complex issues as they arise. The candidate should have an aptitude for timely and efficient task execution. The candidate will have unique opportunities and exposure to large corporate strategy while also operating in a small business environment and culture.
Job Responsibilities:
- Provide primary support to executive leadership and assist the executive team members, as directed, helping to track progress on company goals and objectives while ensuring administrative goals are met.
- Represent the executive leader in day-to-day operations and executive administrative tasks
- Working directly with the Executive Leader:
- Undertake and implement strategic instructions,
- Assist in promoting & implementing company initiatives,
- Efficiently communicate and coordinate across the team to ensure alignment on strategic goals.
- Coordinate and promote the implementation of key decisions and report the results of the operation overview to the CEO in a timely manner.
- Collect, review, and analyze data and prepare reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, LLM/AI platforms
- Draft and proofread documents, presentations, and reports as needed.
- Maintain professionalism and strict confidentiality with all materials.
- Manage professional and personal scheduling for the executive leader, including agendas, mail, email, phone calls, client management, and other company logistics.
- Schedule and coordinate travel, and other (group) activities as needed.
- Manage expense reporting (receipt management) & invoicing.
- Provides general administrative/office support (clerical, maintaining office supplies, etc.).
- Provide general support to visitors.
- Perform other related duties as assigned.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties or requirements associated with the job.
Job Requirements:
- Requires a bachelor's degree.
- 4+ years of working experience in a similar role, reporting directly to executive management.
- Experience in a start-up or consulting environment is a plus.
- Experience in developing internal processes and filing systems.
- Excellent communication skills (verbal & business emails).
- Experience utilizing AI or LLM models to supplement work efficiency
- Strong ability to organize, multitask, prioritize, and work under pressure.
- A quick learner.
- Ability to work independently & collaboratively, to prioritize tasks and to meet deadlines.
- Ability to coordinate complex travel arrangements for multiple people.
- Mandarin or other foreign language skills (Japanese, German, French, Italian) speaking a plus.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift 25 pounds at times.
Perks:
We offer competitive pay, as well as excellent benefits options including medical, dental, & vision, and individual supplemental insurance options. Additionally, we offer a 401K plan with employer matching, paid holidays and a PTO policy.
About MicroPort :
MicroPort was founded in Shanghai, China in 1998 when a group of dedicated individuals joined together by the common belief that advancements in medical technology could transform patients' lives. Over the last two decades, MicroPort has expanded around the globe and taken important steps towards fulfilling its mission of providing trustworthy and universal access to state-of-the-art solutions of prolonging and reshaping all lives.
MicroPort was listed on the main board of Hong Kong Stock Exchange in 2010.
To learn more, please visit our website:
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MicroPort and its subsidiaries are proud to provide equal-opportunity employment to all employees and applicants, without regard to race, creed, color, religion, national origin, citizenship, ancestry, age, veteran status, disability, pregnancy, marital status, genetic information, or any other categories protected by federal, state, or local law. As per company policy, official hiring will be pending the results of a background check and drug test.