Executive Assistant

Our client is a nonprofit organization dedicated to improving the lives of the Latino community. They have an opening on the Indianapolis based team for a Director of Advancement. This role is primarily responsible for providing comprehensive administrative support to the President & CEO and serves as a liaison to staff, board members, and other key community stakeholders. This position plays a pivotal role in ensuring the smooth and efficient functioning of executive-level operations.

Bilingual English/Spanish is a must.

Key responsibilities include:

• Cultivate positive relationships with staff, board members, and community partners. Represent the President & CEO in a professional manner.


• Manage the President & CEOs calendar, serving as the primary point of contact for all internal and external stakeholders to schedule meetings and appointments. Prioritize commitments for efficient use of time.


• Assist the President & CEO with board meeting management, including agenda preparation, required public and board notifications, conference room setup, meeting packet assembly, and minute taking.


• Process the President & CEOs monthly expense report, ensuring that receipts are collected and submitted in a timely fashion.


• Assist the President & CEO with stakeholder updates and communications. Compose, review, and edit email correspondence, documents, reports, and presentations as needed.


• Support the President & CEO with special projects, research, and presentations.

Organizational Support

• Support other departments as needed with organizing and staffing internal and external meetings, events, and programs. This may include site selection, room setup, food/beverage orders, registration table staffing, etc.


• Serve as back-up for front desk coverage. Welcome walk-ins and answer the phone. Provide helpful information to ensure that each visitor has a positive experience.

Education & Experience

• Associates degree in business, communications, nonprofit management, tourism, or related field required; bachelors degree preferred.


• At least 5 years of relevant work experience.

Requirements

• Professional demeanor.


• Bilingual in English and Spanish, including written and verbal communication.


• Strong attention to detail.


• Ability to handle confidential and sensitive information with discretion.

Our client offers an excellent base salary, a collaborative working environment and the opportunity to make a meaningful impact on the local Latino community.